Athletic Office Manager

Plain Local School District•Canton, OH

4d•Onsite

About The Position

The Athletic Office Manager is responsible for a wide range of administrative and logistical tasks to support the athletic department. This role involves managing schedules, ensuring student-athlete compliance, assisting with coach onboarding, handling financial processes, and serving as a key point of contact for communication and public relations. The position also includes various compliance tasks and event coordination.

Requirements

Associate’s degree required.
Minimum of 2 to 3 years of office management or administrative experience.
High proficiency in Microsoft Office (Excel, Word), Google Workspace, and specialized school management software or athletic scheduling platforms.
Familiarity with state athletic association rules (e.g., OHSAA in Ohio, CIF, etc.).
Understanding of student privacy laws (FERPA).
Exceptional organizational abilities.
Capacity to manage sensitive and confidential information.
Strong communication skills to de-escalate parent or visitor concerns.

Nice To Haves

Bachelor’s degree in Sports Management, Business Administration, or a related field.
Experience within an educational or athletic setting.

Responsibilities

Coordinate master athletic calendars, schedule game officials/umpires, and arrange transportation for away games.
Organize, review, and maintain all required athlete participation paperwork, including physical forms, insurance records, and emergency contacts.
Monitor student-athletes' academic performance to verify school attendance requirements and grade-period eligibility.
Assist the Athletic Director in hiring and onboarding coaches, including tracking compliance to ensure all required certifications (e.g., CPR, Concussion Training, Fundamentals of Coaching) are active before student contact.
Process purchase orders, handle ticket sales inventories, manage athletic department budgets, and prepare event reconciliation and game reports.
Serve as the main point of contact for parents, students, vendors, and other schools.
Maintain the athletic website, publish team rosters, and create game programs.
Assist with organizing special programs such as team photo days, awards banquets, and seasonal sports registrations.
Verify student transfer eligibility.
Manage digital rosters.
Support signing days and alumni events.
Manage incident logs.
Manage facility rentals.
Conduct inventory audits.
Manage gate receipts and pay sports officials.