CLT - ATC Training Materials Administrator-II

SAIC•Charlotte, NC

6d•Onsite

About The Position

The position of Training Materials Administrator is responsible for performing and coordinating office administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients. This position is responsible for a variety of administrative and clerical duties necessary to run an organization. Training Materials Administrator must possess a strong working knowledge of a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems. Training Materials Administrator must be proficient with computers to create spreadsheets, compose correspondence, manage databases; and create error free reports and documents. The Training Materials Administrator is responsible for appropriately and confidentially, when necessary, accessing, entering and extracting information from designated government databases. Training Materials Administrator may occasionally coordinate travel arrangements, as well as process payroll and approve timesheets.

Requirements

Strong working knowledge of a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems.
Proficient with computers to create spreadsheets, compose correspondence, manage databases; and create error free reports and documents.
Proficient with computers and internet.
Skilled negotiating with vendors to purchase supplies, manage areas such as stockrooms and retrieve data from various sources.

Nice To Haves

Coordinate travel arrangements.
Process payroll and approve timesheets.

Responsibilities

Performing and coordinating an office’s administrative activities.
Storing, retrieving, and integrating information for dissemination to staff and customers.
Serve as information and communication manager for an office.
Plan/schedule meetings and appointments.
Organize and maintain paper and electronic files.
Manage projects, conduct research, and disseminate information by using the telephone, mail services, web sites, and e-mail.
Handle travel arrangements.
Monitor administrative activities, ensure compliance with administrative procedures, rules, regulations, and statutes.
Review the efficiency of administrative procedures within the office and recommend improvements.
Monitor expenditures and receipts; ensuring expenditures are coded in compliance with funding source restrictions and tracking requirements. Recommend solutions for problems or unique situations to supervisor.
Assist Hiring Manager in preparing interview packages and correspondence for instructional candidates. This position will support the operational efforts of recruitment requests by verifying accuracy of position information, scope, and duration of recruitment; reviewing and making suggestions to improve selection criteria, interview questions, and rating devices; evaluating applicant education and experience to verify applicant meets minimum qualifications; and reviewing internal selection process to determine if all procedural requirements have been met.
Calculate or audit timesheets, monitor instruction time and pay differential including a variety of standard premium pays such as overtime, shift differentials, hazard, recall and standby; reviewing and correcting calculations and coding completed by other staff.