Asst Property Manager

Phipps Houses•New York, NY

23h•$60,000 - $65,000•Onsite

About The Position

This position is an integral part of a dynamic management team. As Assistant Property Manager your role is to provide advisory and organizational support, and affordable housing programming knowledge to ensure the smooth, efficient response to daily workings of a property. A professional and courteous demeanor is essential.

Requirements

Associate’s Degree or 60 college credits plus 3 years’ experience in affordable real estate management.
Experience with Low Income Housing Tax Credit Program, HOME, Section 8, Supportive Housing and HCR Rent Stabilization.
Experience with Yardi Voyager; ability to produce various reports necessary for the oversight of the property.
Word and Excel experience required.
Excellent math skills.
Experience in dealing with tenants, applicants and making sure that tenant services and benefits remain as tenant ages in place
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio and percent.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Nice To Haves

Bachelors’ Degree preferred.
Low Income Housing Tax Credit and LIHTC specialist accreditation preferred.
Notary License a plus.
Bilingual (Spanish) a plus.

Responsibilities

In coordination with the Property Manager and/or Area Manager, carries out supervisory responsibilities in accordance with the organization’s policies, applicable laws overseeing office and maintenance and management staff at the property.
Ensure that maintenance staff are carrying out assigned duties and have the necessary resources and tools to complete necessary work at the highest level of quality.
Oversee site office staff to make sure documents, reports and tenant information is handled in a professional manner with documents filed in a timely method.
Oversee site staff making sure that duties are carried out timely and with efficiency.
Oversee the timeliness of rent collections.
Using Yardi Voyager reports, review the monthly rent collection status of each resident.
Discuss with the Legal dept. and our attorneys when to begin court proceedings.
Send reminder notices to delinquent tenants prior to beginning court proceedings.
Appear in housing court, if necessary.
Collect tenant data needed to begin court proceedings.
Ensure that we are being timely in taking action with collection cases.
Continuously seek out new rules regulations and trends from federal, state and local agencies and municipalities.
Develop strong working relationships with the various Phipps’ Departments especially Human Resources, Purchasing, Bookkeeping and Accounting.
Work closely with the Property Manager and the Re-Rental and Lease Renewal Departments to ensure vacancies are rented quickly.
Assist with move-ins, move-outs, unit inspections and timely turnaround of vacant units to ensure they are made ready for occupancy as soon as possible.
Regular interactions with tenants to make sure they can remain house, with subsidies and other services in place as they age.
Work with new tenants to make sure move in process is efficient, effective and tenant transitions smoothly to new apartment.
Routinely monitor tenant activity in Yardi Voyager for upcoming lease renewals, vacancies and rent delinquencies.
Take necessary action where appropriate.
Other duties as assigned by Senior Management