Asst Dir, Finance, School/Dept

University of Rochester•Alabaster, AL

6d•$109,000 - $163,600•Onsite

About The Position

The Assistant Director of Finance for a School/Department at the University of Rochester plays a crucial role in managing financial activities, including accounting, financial analysis, audit, tax, credit, and collections. This position involves developing and evaluating financial plans and policies, establishing and maintaining robust accounting and reporting controls, and providing leadership to a finance team. The role requires a deep understanding of financial performance, budget management, and strategic financial planning to support the department's objectives and the University's mission of 'Ever Better'. The Assistant Director will collaborate with various stakeholders, including Program Administrators, leadership, and institutional finance teams, to ensure fiscal responsibility and drive operational efficiency.

Requirements

Bachelor's degree and 7 years of financial analysis experience, including a thorough knowledge of applicable government regulations, required Or equivalent combination of education and experience.

Responsibilities

Directs a variety of financial activities, including accounting, financial analysis, audit, tax, credit and collections for a specific school or department.
Develops and evaluates financial plans and policies.
Establishes and maintains accounting, financial, and reporting policies and controls.
Provides leadership to staff and has accountability for the performance and results of the team.
Develops departmental plans, including business, production, operational and/or organizational priorities.
Controls resources and policy formation in the area of responsibility.
Provides input to functional or departmental strategy.
Meets with Program Administrators, leadership, and others to review financial reports, productivity and compensation reports, budget status, and programmatic updates.
Reviews financial responsibilities and obligations with Program Administrator, Chair, Chiefs/Division Admins and consolidated reports to identify overall trends and note resource changes or needs.
Makes recommendations regarding staff allocations and spending priorities.
Maintains continuous pulse on fiscal performance and holds department accountable for variances to budget/plan.
Responsible for the creation and development of new reports to target department strategic initiatives and financial objectives.
Represents the Department and its needs and positions as it relates to finance.
Provides routine reports on fiscal performance to department and institutional leadership.
Directs the day-to-day activities in the accounting office, including processing of financial paperwork, monthly reconciliation and variance reporting, and internal control processes.
Reviews and approves financial paperwork and holds signature authority.
Hires, trains, and manages performance for members of the finance team, including annual and ongoing evaluations.
Provides clear and appropriate expectations and standards.
Coaches, develops, and mentors members across the department to contribute to optimal fiscal management.
Communicates effectively and regularly with staff to set priorities and ensure successful completion of work.
Develops standard processes and best practices for internal controls and strong fiscal management.
Implements best practice improvements to achieve maximum efficiency and effectiveness in all areas of finance.
Provides oversight, planning, implementation, reporting, education, and periodic updating of the Faculty Compensation Plan.
Ensures Department Faculty Compensation Plan is compliant with University Plan and serves as point of contact with institutional leadership, department leadership and faculty.
Advises chair on compensation metrics, administration of the plan, and researches various national benchmarking data.
Collaborates with Department Leadership to develop and execute the Department’s strategic initiatives.
Builds the financial structure to support execution of the strategic plan.
Implements the financial vision for the Department and advises administration on fiscal matters.
Oversees the development of business plans and is responsible for final submission and presentation of business plans to institutional leadership.
Monitors and reports on financial performance of plans and works with program administrator to hold operational teams accountable for executing plans.
Identifies opportunities to collaborate with operations administrators on business improvement plans.
Develops strong working relationships with Institutional finance teams.
Oversees the coordination, development, and submission of the capital and operating budgets with department faculty and administration.
Oversees creation of templates and tools to aid in consistent approach across the department to the budget submission.
Sets expectations and provides direction to departmental leadership regarding budgetary objectives.
Consolidates submission of department budgets to the divisions of the University.
Works to ensure strategic missions of the department and institution are cohesive with budget submission.
Represents department and presents department budget and performance to institutional leadership.
Makes recommendations on staffing levels and models.
Coordinates and reviews all requests for new and replacement positions, initiating all personnel action forms in conjunction with HR.
Drives operational efficiency through engagement and support.
Operationalizes career development plans for administrative staff.
Diversifies the workforce to better provide care to underserved communities.
Maximizes interventions to protect healthcare teams in critical times, including developing strategies to address staffing shortages.
Recruits, hires, and coaches employees to offer high-quality, service to the community.
Other duties as assigned.