Asst Clinic Coordinator Dental Hygiene

Concorde Career Colleges, Inc.•San Bernardino, CA

8d•Onsite

About The Position

The Assistant Clinic Coordinator for Dental Hygiene plays a key role in supporting the day-to-day operations of the Dental Hygiene Clinic and provides administrative and clinical assistance. This role helps the clinic: run efficiently, deliver a high standard of care and provide service to patients, students, and faculty.

Requirements

HS Diploma or GED (required)
Minimum of one (1) year of experience in clerical support (required)
Advanced knowledge of Dentrix Practice Management and Dexus software systems (required)
Proficiency in Dentrix, CNexus, and other clinic management software
Strong organizational and inventory management skills
Adapt to changing clinic needs while maintaining efficiency
Outstanding problem-solving skills to address clinic and operational challenges
Demonstrate basic understanding of core job functions and tools
Follow instructions and established procedures with supervision
Participate in team discussions and training sessions
Ask clarifying questions to build understanding
Show openness to feedback and learning
Use standard software tools (e.g., Microsoft Word, Excel) at a beginner level
Maintain focus on assigned tasks and meets basic deadlines
Demonstrate curiosity and willingness to develop new skills
Follow structured guidance to complete assigned work
Builds strong customer relationships and delivers customer-centric solutions
Achieves results consistently, even in tough circumstances
Develops and delivers multi-mode communications tailored to diverse audience needs
Seeks new growth opportunities and challenges through formal and informal development channels
Able and willing to: Communicate, think, learn, and reason
Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
Safely ambulate and/or maneuver when on-site at Company locations
Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders

Nice To Haves

Bilingual English/Spanish (preferred)
Current RDA License

Responsibilities

Schedule patients and process payments payment processing in person and via telephone
Utilize clinic management software (Microsoft Word, Dentrix, CNexus) for scheduling, documentation, and record-keeping
Maintain clinic supplies and equipment, coordinating inventory, ordering, and performing minor repairs of clinic equipment as needed
Provide clerical support to the Program Director, including document preparation, data entry, scanning, and file management
Assist with quality assurance tracking
Assist faculty with lecture materials, correspondence, and tracking student clinical records
Support program documentation, licensure applications, state approvals, and site visit preparation
Record and distribute meeting minutes; manage related communications
Track and maintain faculty onboarding, development, and observation records
Assist students and faculty during clinic sessions, providing guidance and operational support
Perform sterilization of student instruments, equipment maintenance, and biological monitoring
Other duties as assigned