Associate University Registrar for Course Operations

State of Virginia•Charlottesville, VA

35d•$90,000 - $100,000•Hybrid

About The Position

Part of the Enrollment Division, the Office of the University Registrar (UREG) advances the university's teaching mission by maintaining the accuracy, integrity, and security of student academic records. UREG also leads curriculum management, course scheduling, and course evaluations (SETs) within the Office of the University Registrar (UREG). The Associate University Registrar for Course Operations will report to the Deputy University Registrar as part of the UREG leadership team. This position will support and contribute to strategic planning, policy development, and service delivery across the university's twelve schools. They should possess substantial knowledge of university registrar operations and function effectively as an engaging, collaborative manager committed to building equitable and healthy teams.

Requirements

Master's degree
At least five years of experience in academic administration. Additional experience may be considered in lieu of a degree
Exceptional communication and relationship-building skills across diverse groups
Proven ability to lead projects and teams in decentralized environments
Strong analytical and problem-solving abilities
Intellectual curiosity and commitment to professional growth
Comfort with change and ability to thrive in dynamic settings.
Ability to communicate effectively, both orally and in writing, with people from all levels and backgrounds at the University, including students, families, and faculty members-successful candidates must excel in this area and will be able to demonstrate their ability to do this particularly well in challenging contexts
Ability to lead and manage projects and groups effectively in a decentralized environment-ability to build trusting, collaborative relationships and inspire others to work toward a common goal without needing formal authority to be successful-successful candidates must excel in this area and will be able to demonstrate their ability to do this particularly well in challenging contexts
Deep intellectual curiosity and desire to understand the principles and values that shape cultures and processes in particular ways; ability to draw upon that understanding to recommend changes that advance those principles and values
Excellent analytical skills-ability to independently define problems accurately and concisely, using both quantitative and qualitative methods, develop and execute one or more solutions, and evaluate its effectiveness
Ability to work successfully with individuals from diverse backgrounds, cultures, and life experiences
Ability to achieve success within a rapidly changing and, at times, uncertain environment-must be comfortable with and inspired by the prospect of change

Nice To Haves

prior knowledge of academic scheduling
previous experience working directly with faculty
knowledge of the policies and procedures of curricular development
PeopleSoft, or other student information systems
the ability to independently analyze and redesign business processes through change management methodologies.

Responsibilities

Foster a collaborative, equitable, and healthy work culture aligned with UREG's commitment to Inclusive Excellence.
Apply an equity-minded approach to decision-making, team management, and service delivery.
Support staff development through regular meetings, feedback, mentorship, and professional growth opportunities.
Promote work-life balance and model healthy conflict resolution practices.
Lead and manage teams responsible for curriculum management, course scheduling, and Student Experience of Teaching (SET) evaluations.
Oversee and optimize operational processes using platforms such as 25Live, X25, Curriculog, and Blue.
Establish and maintain institutional policies and procedures to ensure efficient and consistent course operations across all schools.
Monitor trends and data related to curriculum and scheduling to inform strategic improvements.
Serve as a subject matter expert and resource for students, faculty, and staff on course operations.
Provide vision and leadership for the university's centralized/distributed model of course operations.
Collaborate with academic units and administrative offices to improve curriculum and scheduling workflows.
Participate in university-wide committees and working groups focused on academic operations and policy development.
Lead and manage projects that enhance course operations, track progress, and implement process improvements.
Respond to inquiries from students, families, and faculty with professionalism, empathy, and clarity.
Work cross-functionally to improve services that intersect with curriculum and course operations.
Support efforts to enhance the student experience through streamlined academic processes and responsive service.