University Registrar

Hamline University•Saint Paul, MN

2d•$80,000 - $95,000

About The Position

Founded in 1854, Hamline was the first university in Minnesota and among the first coeducational institutions in the nation. Hamline University provides a world-class education for undergraduate and graduate students. Our faculty, staff, and students cultivate an ethic of civic responsibility, social justice, and inclusive leadership and service. Hamline University is an Equal Opportunity employer. Hamline University does not discriminate on the basis of race; color; religion; creed; sex; national origin; marital status; familial status; status with regard to public assistance; membership or activity in a local human rights commission; disability; age; protected veteran status; or any other status protected by applicable law in its education or employment programs or activities. The University will provide reasonable accommodations to qualified individuals with disabilities. This position provides leadership for the Office of Registration and Records, serves as chief steward of all academic records, and works collaboratively with the Provost and Dean of Faculty to ensure effective implementation of academic policies across all schools and programs. The registrar is expected to ensure services are delivered in alignment with Hamline University’s mission – student-centered, integrative, innovative, and collaborative.

Requirements

Exceptional interpersonal skills in listening, communicating, and relationship building
Exceptional facility with relational databases
Creative/Innovative
Collaborative
Problem Solving/Organizational Theory
Budgets and fiscal responsibility
Strong leadership/supervisory experience
Strong knowledge of the role of a registrar in a complex university environment
Strong sense of the role of diversity and inclusiveness
Strong background in higher education
Bachelor's degree from an accredited college or university
10+ years of experience working in, or closely with, registration and records

Nice To Haves

Master's degree from an accredited college or university
Proficiency with: Student Information Systems; report-writing tools; Workday; Google and Microsoft Office Applications; experience with process automation and AI tools

Responsibilities

Collaborate in the development and implementation of academic policies and processes regarding student registration and records
Develop and maintain information systems policies and practices to support students and faculty
Oversee scheduling of classes in cooperation with the Provost Office, Division Chairs, administrative staff, and faculty
Assist and advise on new program development
Primary source of knowledge regarding the higher education regulatory and reporting environment
Ensure university compliance with regulations and federal laws concerning student records
Provide analytical reports such as the monitoring and management of student completion rates, success and utilization rates, attrition, and enrollment of various student populations
Communicate in a professional manner with other institutions and strategic partners
Provide strong leadership in the management of the student database
Assist the university in the development of high-level automated systems for registrar-related functions and processes
Develop and oversee student systems test plans and ensure data/coding integrity
Certify and distribute formal academic information, including conferral of degrees, certificates, licensure recommendations, and transcripts
Monitor students’ progress toward and fulfillment of graduation requirements
Ensure the accurate and timely creation of student transcripts
Maintain records of and contact with a set of institutions with which the university has established formally-approved academic partnerships
Supervise class schedule and registration process preparations, as well as academic record maintenance and general business process/functions
Oversee the development and mentoring of registration staff
Communicate in a professional and supportive manner with students, faculty, and staff from all programs
Work collaboratively with the Student Administrative Services staff
Perform other duties as assigned

Benefits

Medical, dental, and vision insurance
Life insurance
Short- and Long-Term Disability
Critical Illness and Hospital Indemnity
403(b)
403(b) matching
Paid Time off, including vacation time, paid holidays and safe and sick leave time off
Employee assistance program
Flexible spending account (FSA)
Health savings account (HSA)
Tuition waiver