Associate Project Manager, Facilities Activation & Regulatory
About The Position
In this role, the Associate Project Manager (APM) will serve as a supporting liaison with clinical, support, and business departments on new construction and renovation projects across multiple sites and states. The APM will support high-priority and sensitive initiatives, with work guided and reviewed by senior team members, and gain structured exposure to cross-functional partners, external regulators, and consultants to support professional development. Day-to-day activities and responsibilities include but are not limited to: Project Delivery: Support project management functions for new site activations, including assisting in the development of key deliverables and supporting execution of activation plans across multiple workstreams. Track and report on project progress, risks, and issues for review by project leadership. Perform administrative and coordination duties, including scheduling meetings, preparing agendas and minutes, and processing requisitions and invoices. Support the facilitation of operational planning activities with end-user departments, including tracking and following up on action items to ensure completion. Coordinate move activities with end-user departments, construction project teams, and external vendors, with oversight from senior team members. Provide responsive and professional support to internal stakeholders preparing to operate new sites. Perform additional duties as assigned, with prioritization and oversight provided by the Director or senior team members. Regulatory Applications & Compliance: Maintain and update Certificate of Need (CON) status reports for leadership review. Assist in drafting Construction Notices and other regulatory filings, including compiling required documentation for submission and closeout. Support the development of project cost schedules and other regulatory deliverables. Coordinate the compilation of information required for Medicare enrollment updates (Hospital, ASCs, and DME) and license renewals across multiple states. Support regulatory tracking and documentation processes while developing familiarity with applicable requirements and standards.
Requirements
- Bachelor's degree (e.g., BA, BS) or equivalent combination of education and related experience
- 1-2 years related work experience; project management or healthcare operations preferred
Nice To Haves
- Demonstrates a high degree of organization, discipline, and attention to detail
- Proven ability to proactively manage multiple priorities and projects within tight deadlines
- Exhibits unquestionable personal integrity; highly credible and professional; consistently earns the trust of others and effectively influences in a complex, matrixed environment
- Demonstrated ability to perform key project management functions, including coordinating teams, facilitating meetings, tracking action items, and communicating across multiple organizational levels
- Possesses strong oral and written communication skills
- Demonstrates excellent problem-solving abilities, including critical thinking and the capacity to identify and resolve issues effectively
- Thrives in ambiguous environments, demonstrating resilience in overcoming setbacks and adaptability in navigating obstacles
- Shows a strong willingness and enthusiasm to learn and partner with subject matter experts to drive project success
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Visio) and Monday.com, or demonstrates the ability and willingness to quickly develop proficiency
Responsibilities
- Serve as a supporting liaison with clinical, support, and business departments on new construction and renovation projects across multiple sites and states
- Support high-priority and sensitive initiatives, with work guided and reviewed by senior team members
- Gain structured exposure to cross-functional partners, external regulators, and consultants to support professional development
- Support project management functions for new site activations, including assisting in the development of key deliverables and supporting execution of activation plans across multiple workstreams
- Track and report on project progress, risks, and issues for review by project leadership
- Perform administrative and coordination duties, including scheduling meetings, preparing agendas and minutes, and processing requisitions and invoices
- Support the facilitation of operational planning activities with end-user departments, including tracking and following up on action items to ensure completion
- Coordinate move activities with end-user departments, construction project teams, and external vendors, with oversight from senior team members
- Provide responsive and professional support to internal stakeholders preparing to operate new sites
- Perform additional duties as assigned, with prioritization and oversight provided by the Director or senior team members
- Maintain and update Certificate of Need (CON) status reports for leadership review
- Assist in drafting Construction Notices and other regulatory filings, including compiling required documentation for submission and closeout
- Support the development of project cost schedules and other regulatory deliverables
- Coordinate the compilation of information required for Medicare enrollment updates (Hospital, ASCs, and DME) and license renewals across multiple states
- Support regulatory tracking and documentation processes while developing familiarity with applicable requirements and standards
Benefits
- additional benefits consistent with the role
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
