Associate Project Manager (Event Management)

First Global Management Services•Jersey City, NJ

1d•Hybrid

About The Position

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. This is a hybrid role, must live in the NY tri state area and be able to go into Jersey City office 3 days a week, subject to change to 5 days at any time. Learn more at www.firstagency.com

Requirements

2-4+ years’ event management experience, preferably in a corporate or financial environment.
Proficient with Microsoft Office applications such as PowerPoint and Excel.
Motivated, self-starter, ability to work independently and project plan; ability to think innovatively.
Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines.
Leadership/influencing/negotiation and decision-making skills.
Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions.
Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles.
Strong client management skills.
Strong oral and written communication skills.
Ambitious, proactive and highly organized.
Willing to travel to various locations for site-visits and on-site management of events.

Nice To Haves

Virtual event experience preferred – Webex and Zoom experience.
Experience working with large and complex databases preferred, Cvent experience preferred.
Knowledge of venues and suppliers in key US cities.

Responsibilities

Supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions.
Overseeing all aspects of event operations, from initial briefing to post-event reconciliation.
Managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution.
Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity.
Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting.
Sourcing, negotiating and managing site selections, contract management for venues and suppliers.
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management.
Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.).
Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders.
Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed.
Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events.
Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements.
Track time spent to projects to accurately reflect the work being done.
Co-plan with colleagues and the client on larger scale programs; strong team player.
Share knowledge of best practices, new suppliers, services and venues.

Benefits

Medical, Dental & Vision, which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.