Associate, Project Management - Cultural Olympiad

LA28•Los Angeles, CA

13d•Onsite

About The Position

LA28 is seeking an Associate, Project Management - Cultural Olympiad to support the Cultural Olympiad Team in the operational planning, project management, and hands-on execution of LA28’s signature cultural program. This program, held in the lead-up and adjacent to the 2028 Olympic and Paralympic Games, is a foundational deliverable mandated by the International Olympic Committee (IOC). The Cultural Olympiad transforms the host city into a living stage for arts, culture, and human creativity. The LA28 Cultural Olympiad will celebrate and uplift the diverse culture of Los Angeles through original programming, partner collaborations, and community-led grassroots events in signature disciplines including Fashion, Film, Food, Performing Arts, and Visual Arts. The ideal candidate is a detail-oriented professional with extensive project management experience who thrives in a fast-paced, creative environment. The position demands experience in organizing and supporting cultural program delivery, event coordination, and tracking community engagement, along with strong communication skills and the ability to provide overarching project management support.

Requirements

Minimum 3+ years experience in cultural programming, event coordination, arts administration, community engagement, or a related field with heavy project management and program delivery duties.
Proven capability as an outcome-focused, highly disciplined, and adaptable team player who excels in rapid-scale, evolving environments.
Exceptionally organized with the ability to manage multiple overlapping project tracks simultaneously under tight deadlines.
Strong written and verbal communication skills, with experience drafting professional summaries, briefings, or stakeholder correspondence.
Advanced command of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required.

Nice To Haves

Strong PowerPoint presentation deck-building and design skills are highly preferred for stakeholder and executive briefings.
Familiarity with modern project management software (e.g., Smartsheet, Asana, Monday.com) and digital meeting notes documentation tools is beneficial.
Direct experience working within or collaborating alongside the diverse Los Angeles cultural ecosystem (e.g., local cultural institutions, creative non-profits, municipal arts agencies, or performance venues) is highly valued.
Experience or involvement with launching, maintaining, or managing digital cultural platforms, interactive web spaces, or mobile applications is a strong plus.

Responsibilities

Support the Cultural Olympiad Team in translating the program’s strategic framework and overarching vision into detailed, actionable project timelines and task lists to ensure flawless execution across all signature disciplines (Fashion, Film, Food, Music, Performing Arts, and Visual Arts).
Support in the operational planning, logistical setup, budget reconciliation, and active onsite execution of signature Cultural Olympiad events, public programs, and activations leading up to and during the 2028 Games, including 25+ large-scale community engagement activations and events.
Collaborations with brand partners and licensees on local artist integration and engagement for cultural programming deliverables.
Management of external community partner relationships for the delivery of key Cultural Olympiad initiatives and activations.
Manage essential operational and project management duties for the department, including coordination for key team meetings and tracking of external cultural engagement.
Operational management of meetings and speaking opportunities, documentation of follow-up actions with community stakeholders, and weekly project update report compilations.
Management of legal agreements, procurement documents, and financial paperwork (contracts, invoices, expense tracking) required for Cultural Olympiad projects, vendor agreements, and programming partners.
Track key milestone deadlines set by the IOC and LA28 leadership, proactively flagging upcoming deliverables for the broader team.
Supporting the Sr. Associate with day-to-day project management tasks and assist in managing interns or Athlete Fellows, as needed.
Maintain databases of cultural stakeholder institutions, community organizations, and artist networks to track historical and ongoing engagement.
Serve as the Cultural Team liaison to actively inform and integrate other LA28 Functional Areas into key Games-time cultural programming and activations involving operations, logistics, security, marketing, venues, and other delivery components.