Associate Program Officer - Office of International Networks, Cooperation, and Security

The National Academies of Sciences, Engineering, and Medicine•Town of Johnstown, NY

23d•$73,760 - $92,190•Hybrid

About The Position

The Associate Program Officer works in the Office of International Networks, Cooperation, and Security (INCS), which connects the U.S. National Academies with the global research community through international partnerships and programs. The position focuses primarily on networks and support for early- and mid-career researchers worldwide. Under general supervision, the Associate Program Officer leads or supports assigned programs and projects, such as international Frontiers in Science, Engineering, and Medicine programs, science networks in Latin America, a mentorship program in vaccinology, international water-security research networks, and a global climate and environmental research fellowship. The role coordinates program activities from application and participant selection through meetings, workshops, communications, administration, and evaluation. It applies professional-level knowledge to moderately complex problems, handles routine issues independently, and seeks guidance from senior staff on more complex matters. The incumbent establishes processes to support effective program operations and may assist senior staff with program development and proposal submissions. The position reports to a senior director and assists in supervising program or project staff. It is a hybrid office/telecommute role with an expected onsite percentage of 60%, occasional travel between National Academies facilities and off-site meeting or sponsor locations, and the ability to travel internationally. The scheduled workweek is 37.5 hours. The estimated compensation range is $73,760–$92,190.

Requirements

Bachelor’s degree in a related field or equivalent knowledge.
Three years of related professional experience.
Strong project management skills, including organizing, planning, and executing large-scale projects from development through implementation.
Strong written, verbal, and presentation skills.
Knowledge of standards for measuring training-program performance.
Ability to solve complex intellectual problems of appreciable variety.
Ability to exercise independent judgment and action with appreciable latitude.
Ability to work successfully in a team environment and develop relationships with coworkers and employees in other National Academies departments through effective communication.
Excellent communication skills and demonstrated ability to interact effectively with employees at all levels.
Ability to work at a computer for extended periods.
Ability to travel internationally.

Nice To Haves

Experience working across cultures and supporting early-career professionals in the U.S. and internationally.
Advanced degree in a related field.
International experience and/or cultural knowledge.
Knowledge of a foreign language.

Responsibilities

Lead assigned programs or projects; where applicable, recruit committee or panel nominees with senior staff oversight, facilitate information flow among stakeholders, and prepare activity reports.
Support calls for applications, compliance checks, reviewer identification, application-platform setup, and selection processes; interpret and consistently apply organizational policies and respond to application-process questions.
Collaborate with a Program Officer on fellowship or mentorship curricula and session content; lead speaker and trainer outreach, coordinate session content, introduce speakers and trainers, and moderate closed-session panels as needed.
Organize international meetings, including agendas, invitations, logistics, travel, meeting materials, multimedia presentations, vendor and event-planner coordination, and written summaries.
Develop written materials and coordinate or oversee publications; edit reports, facilitate responses to review, and support dissemination activities and meetings.
Perform financial and administrative work, maintain records and databases, authorize expenditures, track spending, monitor budgets, and project future spending.
Represent programs and projects inside and outside the National Academies and collaborate with experts and sponsors from government agencies, foundations, and international organizations.
Coordinate Fellow stipend payments, monitor program spending, and approve Fellow spending requests.
Coordinate with communications staff to keep web pages current and prepare newsletters or promotional materials as needed.
Collect, organize, and store program data for evaluation.
Assist in supervising program or project staff.
Perform related duties and special projects as assigned.