Associate Production Manager

KIMMEL CENTER•Philadelphia, PA

7d•Onsite

About The Position

The Associate Production Manager, Marian Anderson Hall & The Philadelphia Orchestra, oversees the planning and execution of safe, efficient, and high-quality production activities within Marian Anderson Hall. Reporting to the Director of Production, this role manages production budgets, coordinates technical and logistical elements, supervises production staff and vendors, and prepares comprehensive post-event reports. Serving as a key liaison among artists, musicians, artistic leadership, production teams, and external partners, the Associate Production Manager fosters strong collaboration to ensure seamless event execution and an exceptional experience for all stakeholders.

Requirements

Bachelor’s degree in technical theater, stage management or equivalent experience required.
3+ years of experience in theatrical management in a similar environment required.
Experience with multi-disciplinary art forms required.
Demonstrated expertise in production and stage management, and event operations, with exceptional organizational skills, attention to detail, and the ability to execute complex productions in fast-paced performing arts environments.
Extensive experience supporting both presenting and producing organizations, with a proven ability to manage the unique artistic, operational, and logistical requirements of orchestral, theatrical, and live entertainment productions.
Comprehensive understanding of stage management practices and production technologies, including sound reinforcement, theatrical lighting, video presentation, and backstage operations.
Proven experience managing unionized workforces and administering collective bargaining agreements, with a strong working knowledge of IATSE Stagehand, Wardrobe, and Teamster labor environments and associated work rules.
Exceptional interpersonal, communication, and relationship-management skills, with the ability to effectively collaborate with artists, production personnel, vendors, resident companies, and organizational leadership.
Demonstrated ability to manage multiple concurrent projects and priorities while maintaining a high level of accuracy, responsiveness, and customer service in deadline-driven settings.
Strong problem-solving capabilities, with the ability to anticipate challenges, exercise sound judgment, and implement effective solutions under pressure.
Skilled in resource planning, labor allocation, and event logistics, with a continuous focus on safety, operational efficiency, fiscal responsibility, and delivering exceptional artist, client, and audience experiences.
Ability to lead and motivate diverse teams while fostering a collaborative and inclusive work environment that supports organizational goals and artistic excellence.
Proficient in production budgeting, financial tracking, scheduling, and event management systems, with the ability to balance operational needs and budgetary objectives effectively.

Responsibilities

Partner with the Director of Operations; The Philadelphia Orchestra and Production Manager of Marian Anderson Hall to plan, advance, and execute the technical, operational, and logistical requirements of orchestra productions, while overseeing daily production operations within Marian Anderson Hall.
Serve as the primary production liaison for resident company partners, including the Philadelphia Youth Orchestra and Curtis Institute Orchestra, ensuring seamless coordination and successful execution of performances, rehearsals, educational programs, and special events.
Act as the lead production contact for Philadelphia Orchestra presentations, including the Spotlight Series and touring orchestra engagements, coordinating all production elements from advance planning through event execution.
Lead production operations for orchestra rehearsals, performances, and special events, supervising technical crews, stage operations, and production workflows to maintain the highest standards of artistic and operational excellence.
Manage comprehensive production planning and financial administration, including labor forecasting, budget development, production estimates, technical advance documentation, instrument tuning coordination, event billing, and final settlement reconciliation.
Foster effective communication and collaboration across Artistic, Programming, Operations, Facilities, and Production departments to ensure alignment of event requirements, organizational objectives, and patron experience goals.
Coordinate rental equipment procurement, vendor partnerships, and transportation logistics, proactively identifying opportunities to enhance efficiency, control costs, and improve service delivery.
Administer and ensure compliance with applicable collective bargaining agreements, including IATSE Stagehand, Wardrobe, and Teamsters contracts, as well as resident company licensing and facility use agreements.
Direct the allocation of production resources, including staffing, equipment, venue spaces, and union labor, to support productions and presentations across multiple performance and event venues.
Provide on-site production event coverage for campus-wide performances, rehearsals, special events, and institutional initiatives as required.
Collaborate closely with the Director of Production, Production team, and Operations leadership to advance departmental goals, support strategic initiatives, and drive continuous improvement in production processes, systems, and service standards.