Associate Producer, Court Theatre

University of Chicago•Chicago, IL

8d•Onsite

About The Position

The Associate Producer is a full-time, benefits-eligible member of Court Theatre's Producing Department, reporting to the Director of Producing. The Associate Producer leads the day-to-day producing and coordination of assigned productions, artistic initiatives, residencies, convenings, and special projects, ensuring their successful execution from planning through completion. Working closely with the Director of Producing, Director of Production, Managing Director, Director of Engagement, and colleagues across Court, the Associate Producer coordinates all activities related to artists, contracts, schedules, budgets, and institutional logistics while helping deliver Court Theatre's artistic work with operational excellence, exceptional artist care, and strong fiscal stewardship. As Court Theatre expands its producing activities through co-productions, touring, artist residencies, and strategic partnerships, this position offers opportunities for increasing responsibility and leadership within the Producing Department.

Requirements

Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

Minimum three years of progressively responsible experience in producing, theatre management, or arts administration.
Coordinating complex artistic projects involving multiple stakeholders.
Background in a LORT, university-affiliated, or mission-driven theatre.
Understanding of theatrical contracts, artist services, and production administration.
Excellent project management, budgeting, and organizational skills.
Knowledge of the Chicago theatre community.
Support multiple concurrent productions and institutional initiatives while maintaining exceptional organizational standards.
Strong written and verbal communication.
Relationship-building across artists, staff, and institutional partners.
Financial accuracy and attention to detail.
Judgment, discretion, and calm under pressure.
Commitment to collaborative, artist-centered producing.

Responsibilities

Leads the day-to-day production and coordination of assigned convenings, productions, workshops, readings, residencies, and special artistic initiatives.
Supports the Director of Producing with season planning, producing initiatives, and institutional reporting.
Facilitates production planning meetings and tracks project deliverables from planning through completion.
Develops and maintains project plans and documentation, production calendars and archives, project timelines and milestones, meeting agendas, follow-up materials, action lists, and post-project evaluations.
Manages and tracks artist onboarding, contracts, and orientation; prepares, routes, and tracks artist contracts and related documentation.
Coordinates travel, housing, and logistics for seasonal and visiting artists, as well as the Artistic Director.
Serves as the primary liaison for guest artists throughout their engagement with Court Theatre.
Coordinates artist communications in support of an equitable, inclusive, and artist-centered working environment.
Collaborates with Finance and Human Resources on onboarding paperwork and payroll documentation.
Assists with budget planning, monitors production budgets, reconciles expenses, processes invoices, and prepares budget reports for the Director of Producing.
Maintains accurate production databases, calendars, contact lists, and organizational files to ensure compliance with University policies and collective bargaining agreements.
Represents Court Theatre professionally with artists, vendors, University colleagues, and community partners.
Supervises interns, temporary staff, or project assistants, as assigned.
Facilitates communication among Court Theatre, University partners, artists, and external collaborators.
Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups.
Assists with other administrative projects as needed and acquires higher level guidance and skills.
Performs other related work as needed.