Associate Producer

George P. Johnson Experience Marketing•Nashville, TN

3d•$70,000 - $80,000•Hybrid

About The Position

GPJ is hiring Associate Producers to join their growing team. This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: New York, NY or Boston, MA. In this role, you will ensure the timeline and budget for your project runs smoothly and efficiently, whether it's a standalone small project or a segment of a larger, intricate one. You will work closely with various teams to design and implement the project from start to finish, especially if assigned to the entire project. The support and oversight of the project lead will keep you on track. You will also be responsible for keeping an eye on the project's profitability and ensuring client satisfaction. Maintaining a strong client relationship is a key part of your job, and you will advocate on their behalf. Regularly updating the Account Lead is crucial, and you will be proactive in highlighting any potential issues or concerns that arise, working together to address them. When you are the lead, you will take charge of communicating all project details. If you are overseeing a specific part of the event, you will communicate and manage the project within the larger working group. You will contribute to decisions regarding event staffing and resourcing by collaborating with Department leaders. Additionally, managing relationships with key vendors is essential. You will ensure effective communication, oversee the vendor RFP process when necessary, and address any issues that arise. You will also be responsible for completing the closing and reconciliation process for the overall event. Sometimes, you will oversee and provide guidance to other Event Managers, helping them navigate their tasks successfully. Understanding and adhering to all GPJ workflow processes is second nature to you, ensuring a seamless and efficient execution of every project you handle.

Requirements

5-7 years of relevant experience in event production, live production, integrated production, account management, project management or similar
4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field
Has successfully led many types of components
Experience with projects and events encompassing multiple components
Able to lead and inspire a high performing kickass team (e.g., high trust, committed, effective conflict management, focus on accountability and results
Experience and confidence engaging and building respected, trusted peer-to-peer relationships with clients
Has overall ownership and management of master timelines / schedules
Builds budgets/estimates (entire event); manages/reconciles budget (entire event / major component); directs / guides others to build, manage and reconcile budgets
Understands and effectively manages key financial metrics (for key areas / scope with limited guidance).
Understands and takes initial steps to address impact of changes on project budget and financial metrics, with limited guidance
Able to identify and elevate key potential budget / financial issues, making suggestions to address
Understands and effectively manages key PO, reconciliation and invoicing processes (for key areas / scope with limited guidance)
Has ability to negotiate and identify SCORE
Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable)
Strong proficiency in Microsoft Office software including PPT, Word, Excel, Outlook.
Relationship Builder: Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients’ needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport,: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Accountable: Be accountable. Demonstrate accountability. Hold yourself and others to a high standard of work, that includes following set processes, achieving deadlines and operating within control systems. Own both success and failures, without blaming others. Create a culture of accountability in your teams. Follow through on commitments by your actions. You set the example for your team.
Collaboration: Seek opportunities and take action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients and partners. If responsible for leading people or a team, model this behavior for the team and expect the same behavior from employees.
Solution Oriented: Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.

Nice To Haves

Previous experience with ERP, Project Management software, or similar tool is preferred
May help mentor / teach others on Event team

Responsibilities

Ensure the timeline and budget for your project runs smoothly and efficiently.
Collaborate with various teams to design and implement the project from start to finish.
Keep an eye on the project's profitability and ensure client satisfaction.
Maintain strong client relationships and advocate on their behalf.
Regularly update the Account Lead and proactively highlight potential issues or concerns.
Communicate all project details when leading a project.
Communicate and manage the project within the larger working group when overseeing a specific part of the event.
Contribute to decisions regarding event staffing and resourcing by collaborating with Department leaders.
Manage relationships with key vendors, ensuring effective communication, overseeing the vendor RFP process, and addressing issues.
Complete the closing and reconciliation process for the overall event.
Oversee and provide guidance to other Event Managers.
Understand and adhere to all GPJ workflow processes.