Associate Producer, POLITICO Live

Politico•Arlington, VA

6d•Onsite

About The Position

POLITICO seeks an event Associate Producer to support the North American team of POLITICO’s Global Live events team. The Associate Producer will support the production of high-profile, news-making events, programs, and experiences for the organization and its clients. This position plays an important role in establishing an elevated brand presence and contributing to best-in-class experiences across a wide portfolio of events spanning from Washington, DC to California, New York to Florida. The ideal candidate has great attention to detail, a passion for organization and logistics, is highly responsive and collaborative, and is both creative and solution-oriented from event ideation through execution.

Requirements

A demonstrated interest in politics, policy, and the political process.
1-3 years of experience in event planning, ideally for a news or political organization.
Proven in-person and virtual event execution skills.
Experience supporting and/or managing numerous concurrent events.
Knowledge of vendors, venues, and audiences in Washington and other key markets.
Exceptional time management, organizational skills, and attention to detail.
Strong communication and interpersonal skills; ability to work in a dynamic and collaborative environment while adapting to shifting priorities.
Demonstrated problem-solving skills and the ability to work well under pressure.
Experience using Microsoft Office products, including Word, Excel and PowerPoint as well as project management and event platforms.
Ability to travel up to 15-20% if required.

Responsibilities

Support POLITICO Live by working across internal departments, including editorial, sales, marketing, design, and with clients, speakers, and vendors to plan and produce live and virtual events for the organization.
Translate the purpose and goals of each event into the event design and experience; help define production standards and lead logistical plans for event experiences tailored to individual organizational needs or client goals for news-making programming like summits and briefings, as well as various stakeholder engagement and brand events, including key global moments.
Provide logistical and planning support for POLITICO Live events, including, but not limited to, venue selection, audio-visual vendors, creative design, budgeting, marketing and promotional activities, event load in and out, registration management, speaker booking support, and other operational needs.
Work across different areas of the organization, with editorial, sales, design, marketing, and other key stakeholders to understand strategies and execute ideas that come to life at POLITICO events; build timelines, manage agendas, and run planning calls to keep stakeholders on track and accountable.
Ensure exceptional project management of events, including the ownership of timelines and templates, driving best practices, and upward communication to managers and other stakeholders.
Manage and adhere to event budgets and identify opportunities for cost savings.
Manage communication, book travel logistics for speakers and provide other administrative support as needed.
Ensure timely fulfillment of post-event activities such as processing of invoices, reconciling the budget, running debriefs, and organizing video and photo assets.
Maintain a strong understanding of industry trends and developments; recommend enhancements to improve the totality of the experience and production.