Associate Operations Administrator

SWCA Environmental Consultants•Houston, TX

20h•Onsite

About The Position

SWCA Environmental Consultants is seeking a dynamic, service-oriented Associate Operations Administrator to support our Houston, Texas office and the broader Gulf Coast subregion. This full-time, non-exempt, hourly position with benefits is based in Houston and plays a key role in maintaining efficient office operations while delivering high-quality administrative support to both field and office teams. This position does not provide remote work options. Interested candidates should be willing and able to be at the designated office regularly. The Houston office offers a collaborative, fast-paced, and team-focused environment, and we are looking for a professional who thrives in a role that requires strong organization, initiative, adaptability, and customer service. The ideal candidate will bring excellent interpersonal, time management, and problem-solving skills, along with the ability to manage multiple priorities while providing a high level of support across a variety of operational and administrative functions. Reporting to the Operations Administrator for the Gulf Coast subregion, this position provides direct support to local and regional staff and contributes to the smooth day-to-day functioning of the office. Key responsibilities will help foster a welcoming, organized, and efficient office environment that supports employee experience, operational excellence, and SWCA’s culture. Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission. Our Vision (the North Star): Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership. Core Values: We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning, we #NeverSettle and we #GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals that are committed to our culture. Purpose: Our company purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. You are invited to be a part of our success story.

Requirements

High School Diploma or equivalent
Two (2) years of previous experience in a similar role, including direct supervision of team members
Strong computer skills with demonstrated proficiency with Microsoft Office applications including Word, Excel, Outlook, and Teams.

Nice To Haves

Three (3) years of previous experience in a similar role, including direct supervision of team members
Experience with the following software: Deltek Vision and SharePoint.
Notary Public certification

Responsibilities

Serve as the first point of contact for the office by welcoming visitors, answering and directing phone calls, managing front-door coverage, and responding to general inquiries.
Manage incoming and outgoing mail and shipments (FedEx, UPS, USPS), including receiving, sorting, distributing, tracking, and supporting mail scanning, certified mailings, and mail merges.
Prepare, print, copy, and maintain reports, correspondence, and other business documents to support daily operations.
Process procurement card (PCard) request forms, business card orders, and certificates of insurance (COIs), and reconcile office-related PCard expenses with timely receipt uploads and weekly expense submissions.
Maintain organized administrative records such as training logs, supply inventories, phone lists, and employee milestone calendars.
Oversee office supplies and shared spaces by stocking production areas, break rooms, restrooms, and housekeeping areas, and coordinating supply orders as needed.
Ensure meeting rooms and common areas are clean, organized, and prepared for meetings, events, and daily office use.
Support employee lifecycle needs by preparing workspaces for new hires and touchdown use, decommissioning departing employee workspaces, assisting with onboarding logistics, and maintaining employee lists.
Coordinate on-site and off-site meetings, celebrations, and events in partnership with internal teams to support employee engagement and company culture.
Assist with building access, office security, vendor coordination for maintenance and repairs, and help ensure office equipment remains operational.
Provide administrative and logistical support as needed, including occasional off-site errands, supporting training documentation and logistics, assisting with equipment and rental management, and supporting sustainability, employee engagement, and SWCA Gives Back initiatives.
Maintain compliance with all applicable federal, Tribal, state, local, contractual, industry, and company requirements.
Perform other related duties as assigned.