Associate, MI Health

MILKEN INSTITUTE•Washington, DC

2h•$26 - $31•Hybrid

About The Position

The Associate will support MI Health by providing administrative expertise, coordinating operational processes, supporting cross-cutting programmatic activities, and overseeing office management duties. Core responsibilities of the person in this position will be to support operations and programmatic activities by providing a variety of administrative, logistical, coordination, and event planning assistance. This is an exciting career opportunity for someone with intellectual curiosity, a strong work ethic, a drive to achieve, and a capacity for coordination and operational work of all kinds. The Associate will join a team committed to addressing national and global health challenges through advancing systems that are innovative, patient-centric, and future focused. The ideal candidate will have an interest in public health, health policy, and healthcare as well as an interest in working with colleagues and external partners from diverse backgrounds. They will be energetic, highly organized, resourceful, a self-starter, detail-oriented, and trustworthy. This position will report to the Senior Director of Operations, MI Health.

Requirements

A proactive and detail-oriented professional with prior experience supporting senior managers required.
Represent the Milken Institute well to external parties, including senior executives, with a sincere level of professional courtesy and tact. Having a calm, collected demeanor is crucial for the high level of multi-tasking and coordination involved.
Detail-oriented and flexible problem solver. Can synthesize diverse streams of information and switch comfortably between academic and real-world thinking. Strong writer and communicator with ability to clearly convey key themes and ideas to a variety of audiences.
The ideal candidate will be eager to take on new responsibilities and challenges. We are looking for someone who is a systematic thinker and fast learner, even with minimal supervision. The ability to effectively prioritize and respond promptly to internal and external communications is essential.
Effective oral and written communication skills; proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); customer-relationship management (Salesforce) and/or expense management (SAP Concur) experience a plus.
Flexible, proactive, and comfortable with ambiguity. Comfortable with proposing an approach upfront while constantly refining along the way.
Collaborate well with multidisciplinary teams, comfortable taking initiative when necessary as well as following directions.
Bachelor’s degree required, 3-5 years of related experience
Experience conducting, analyzing, and synthesizing literature reviews across a range of health-related topics
Interest in or familiarity with one or more of the Milken Institute Health portfolio areas, initiatives, and relevant stakeholders
High competence with technology and/or experience with the Microsoft Office Suite (including Microsoft Office 365 and Teams)
Able to work independently, meet deadlines, and is proactive
Strong communication and organization skills
Strong critical thinking and analytical skills

Nice To Haves

customer-relationship management (Salesforce) and/or expense management (SAP Concur) experience a plus.

Responsibilities

Provide logistical and administrative support to leaders driving MI Health cross-cutting initiatives and their programmatic activities.
Conduct research on topics that relate to cross-cutting programmatic areas and priorities.
Synthesize findings to inform initial drafts of presentations, summaries, reports, papers, etc.
Assist with Milken Institute Health US and international events, including by providing administrative, coordination, and logistical support.
Provide programmatic support for events, including maintaining invitee lists and bios for participants in stakeholder workshops and roundtables and managing email communications.
Draft and format, with guidance, information for internal and external communication, including emails, reports, and short PowerPoint presentations.
Coordinate, with guidance, operational activities and tasks across MI Health related to staff and leadership meetings, MI Health events, and standard operating procedures.
Take and distribute meeting notes, tracking action items and following up on deliverables.
Maintain shared files, distribution lists, and documentation in SharePoint and Teams.
Support and monitor MI Health office needs, including taking inventory, ordering supplies, and maintaining the organization of shared spaces.
Coordinate domestic and international travel arrangements and prepare associated expense reports.
Interact positively with all levels of an organization, including a desire and ability to support multiple team members.
Other duties as assigned.