Associate, Meetings & Conferences

Breakthrough T1D•New York, NY

2d•$55,000 - $70,000•Hybrid

About The Position

As the leading global type 1 diabetes (T1D) research and advocacy organization, Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government, regulatory officials, and insurance companies to address issues that impact the T1D community -- breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment -- we're empowering a movement for the T1D community. Share your support and help educate and empower individuals facing type 1 diabetes. Our mission is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat, prevent and ultimately, cure T1D and its complications. Always, we are guided by a single purpose: As we drive towards curing type 1 diabetes, we help make everyday life better for the people who face it. The Meetings and Conferences Department is responsible for planning and executing large and small-scale virtual and in-person meetings, supporting the organization’s travel needs, and overseeing the organization’s event registration and technology platforms. The Associate, Meetings and Conferences will report to the AVP, Meetings and Conferences and partner with the full events team, to create event experiences that inspire and move our mission forward. This position works very closely with National Departments (Research, HR, Development/Fundraising, etc.) as well as with Breakthrough T1D’s Chapters throughout the United States. The position requires strong attention to detail, flexibility to “wear multiple hats,” and a desire to learn and grow professionally.

Requirements

College Degree or equivalent experience
2-3 years of event planning, event tech, or travel industry experience
Proficiency or Certification in Cvent
Exemplary Communication skills both verbal and written
Outstanding time & task management skills
Strong desire to learn and utilize technology
Self-Motivated and able to work independently on projects
Ability to multi-task and adapt to changing industry and stakeholder needs
Proficiency with Microsoft Office Suite
Ability to travel 3-4 times a year (2-4 days each time)

Nice To Haves

Highly organized
Strong communicator
Tech-savvy
Proactive problem-solver
Creative and an “outside of the box” thinker
People & collaboration-lover
Customer service-oriented
Ability to work independently and as part of a team
Desire to learn about meetings, conferences, and travel and grow in this role

Responsibilities

Own end-to-end Cvent registration website builds, work directly with marketing team to request images and graphics for Cvent sites, manage attendee inquiries, travel requests, and changes in travel plans.
Build out Registration Websites from start to finish, ensuring that all program needs are reflected and the registration process is user-friendly and efficient.
Provide support to AVP, Events & Conferences and other internal stakeholders for Breakthrough T1D’s large meetings. This includes creation of registration sites and name badges, coordination of rooming lists, food and beverage oversight, and on-site event execution, as needed.
Utilize Cvent Attendee Hub to create mobile apps for events, ensuring compliance with brand standards while understanding and carrying out the needs of the event stakeholder.
Partner with Travel agency for internal inquiries/travel needs and management of cancelled airline tickets; manage travel profiles in online booking tool; review weekly correction and billing reports.
Assists AVP, Events & Conferences in the management of all incoming invoices for events. Submits invoices to Breakthrough T1D’s finance team to ensure timely payment of all vendor bills.