Associate Meeting Planner

LEO Events•Nashville, TN

13h•Onsite

About The Position

This role manages and executes successful meetings and incentive events virtually, locally, and nationally. Working with LEO's business development, event technology, production, event operations, and creative teams, this position leads small to mid-scale programs, primarily serving established accounts as the lead planner. Additionally, this position supports larger accounts in a support planner role. This is a visible role that demands extensive customer service skills, professionalism, and a willingness to handle all meeting planning and administrative details. The position works in a team environment to produce turn-key meetings and incentive events.

Requirements

Bachelor’s degree from an accredited four-year college or university in hospitality or a related field
Minimum of 4 years of industry experience, such as previous employment in corporate meetings and events, non-profit events, convention sales or services, destination management, hotel sales or services
Knowledgeable of registration platforms, Cvent experience preferred
Knowledge of market and industry trends
Excellent communicator with Strong writing and communications skill who can influence and persuade across all levels of the organization while exercising a high degree of tact and diplomacy
Customer-service oriented with a professional and positive approach
Demonstrated creative and critical thinking skills
Strong relationship management, project management, and problem-solving skills
Ability to multitask with strong organizational skills/habits
Self-motivated team member: willing to pitch in to help colleagues when needed
Thrives in a challenging and fast-paced atmosphere where prioritizing and multi-tasking are the norm
Strong computer skills, including work with MAC and PC, PowerPoint, Excel, Dropbox, and more
Able and willing to travel up to 15% and to work nights and/or weekends as needed
Commit to becoming Cvent-certified within six months of employment
Commit to obtaining CMP accreditation within three years of employment

Nice To Haves

Cvent experience preferred

Responsibilities

Manage multiple small to medium scale meetings, conferences, and events for a variety of clients simultaneously
Project management including, timelines, agendas, progress calls, debriefs and program reconciliation
Financial oversight, including creating, managing and reconciling program budgets
Site selection, including the full RFP process of hotel and/or venue sourcing, venue comparison, contract negotiation, and contract preparation.
Venue Management, including meeting specs, room diagrams and BEOs
Event registration management, including site build, module management, reporting, and on-site registration
Attendee management, including communications, travel and housing management, and general-help liaison
Vendor Management, including sourcing, selection, contracting, invoicing and fulfillment. Types of vendors may include but is not limited to event venues, transportation companies, hotels, travel management and DMCs.
Environmental, including creating a signage plan and collaborating with the creative department to design and print materials.
Additional program support as necessary to include (but not limited to) managing special events, speaker/VIP coordination, and materials fulfillment, handling and shipping.
Manage post-event evaluations and surveys
Assist the Meeting Services team with various roles and responsibilities on other programs
Support additional departments with meeting and/or event management services
Develop and maintain relationships with venues and vendors through attendance at networking events and participation in local industry associations