Associate Meeting Planner

Ripple Effect•Rockville, MD

1d•$24 - $26•Hybrid

About The Position

Ripple Effect is seeking an Associate Event Planner to support mission-driven programs through the planning and execution of meetings and events and related administrative activities. Working closely with the Communications and Outreach team, this entry-level role assists multiple partners with pre-production, logistics, documentation, participant communications, and on-site execution, including audio/visual and technical support, while contributing to cross-functional planning efforts that advance Ripple Effect’s work.

Requirements

Able to work in a fast-paced environment, manage multiple priorities, meet deadlines, and communicate early when priorities or timelines conflict.
Detail oriented with strong organizational skills, including the ability to maintain trackers, checklists, files, notes, and status updates for staff and leadership.
Interest in learning how to coordinate in-person, virtual, and hybrid events, including the use of virtual meeting software (e.g., Zoom and Teams).
Excellent verbal and clear, professional written communication skills for interactions with clients (including event speakers and attendees), coworkers, and leadership.
Basic experience with Microsoft Office productivity software and collaboration tools such as Excel, Microsoft Teams, and SharePoint.
Willingness to learn project and event management and design software such as Microsoft Planner, Microsoft Project, and Adobe Creative Suite.
Resourceful self-starter who is willing to research unfamiliar tasks, propose a practical “90% solution,” and seek guidance when needed.
Ability to assist with event setup and teardown and carry or maneuver event materials, with or without reasonable accommodation. Some items may weigh up to 50 pounds.
Ability to attend onsite meetings on a regular basis in the DC Metro area.

Nice To Haves

Certificate in event management such as CGMP or CMP.
Knowledge of event management platforms such as Cvent or Bizzabo.
Experience working with FACA committees and familiarity with requirements.
Basic knowledge of AI tools, including their limitations and risks, and how they can be applied to support event coordination tasks.

Responsibilities

Support the planning and execution of meetings and events, including pre-production, on-site delivery, and post-event wrap-up activities
Collaborate closely with the Communications and Outreach team and other project staff to complete assigned event and administrative tasks and ensure events align with organizational goals, messaging, and client objectives
Coordinate event logistics, including venue research and selection, registration, travel, catering, materials, shipping, and on-site staffing
Support audio/visual, technical, and hybrid/virtual event requirements by working with internal teams, vendors, and external partners
Assist with developing and maintaining detailed event plans, checklists, timelines, run-of-show documents, and contingency plans
Support communications with event stakeholders, partners, vendors, and service providers throughout the planning process under the guidance of the event or project lead
Support cross-functional coordination by assisting with related tasks such as content development, speaker management, participant communications, scheduling, meeting materials, note taking, action-item tracking, and file organization
Take ownership of assigned tasks, follow through, and provide timely updates on progress or roadblocks.