Associate Managing Director

Texas Tech University • El Paso, TX

10d • Onsite

About The Position

Assists in managing a department that has institutional oversight responsibilities. Responsible for the development, coordination and administration of the department. Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP. Oversees departmental budgets, purchase orders, travel reimbursements, pcard activity, encumbrances, budget revisions, prepares analysis reviews and monitors financial reports to support financial planning and resource management. Serves as a senior resource and subject matter expert for staff and supported departments regarding finance processes, institutional procedures, accounting practices, budget activity, procurement requirements, and transaction workflow. Coordinates daily workload and priorities to ensure transactions are processed efficiently, deadlines are met, and service expectations are maintained for all supported departments, personally performing or directing work as needed to maintain service levels and operational continuity. Oversees billing activities, ensuring charges are accurate, properly documented, and processed in a timely manner. Monitors accounts receivable activities, including payment reconciliation and collections. Oversees payment processing activities and assists in resolving vendor and customer billing inquiries. Supports institutional year-end requirements, audits, compliance, and reporting. Assists with the administration of institutional lease agreements and purchasing contracts. Supports real estate acquisition activities by coordinating contract requirements, monitoring critical deadlines, and ensuring timely completion of obligations. Serves as a liaison with property owners, tenants, and other stakeholders to address lease-related issues. Oversees rent collection activities and ensures payments are received, recorded, and tracked in a timely manner. Remain current with all licensures, certifications, and mandatory compliance and training requirements for this position. Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSCEP OPs, etc.). Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution. Perform all other duties as assigned. Dependable and detail-oriented, completes tasks accurately and within established deadlines. Strong interpersonal skills, work well with others, and contribute positively to a collaborative team environment. Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx .

Requirements

• Bachelor's degree in a related field plus six years of progressively responsible management experience OR Combination of education and/or years of progressively responsible management to equal a minimum of 10 years.
• Dependable and detail-oriented, completes tasks accurately and within established deadlines.
• Strong interpersonal skills, work well with others, and contribute positively to a collaborative team environment.

Responsibilities

• Assists in managing a department that has institutional oversight responsibilities.
• Responsible for the development, coordination and administration of the department.
• Oversees departmental budgets, purchase orders, travel reimbursements, pcard activity, encumbrances, budget revisions, prepares analysis reviews and monitors financial reports to support financial planning and resource management.
• Serves as a senior resource and subject matter expert for staff and supported departments regarding finance processes, institutional procedures, accounting practices, budget activity, procurement requirements, and transaction workflow.
• Coordinates daily workload and priorities to ensure transactions are processed efficiently, deadlines are met, and service expectations are maintained for all supported departments, personally performing or directing work as needed to maintain service levels and operational continuity.
• Oversees billing activities, ensuring charges are accurate, properly documented, and processed in a timely manner.
• Monitors accounts receivable activities, including payment reconciliation and collections.
• Oversees payment processing activities and assists in resolving vendor and customer billing inquiries.
• Supports institutional year-end requirements, audits, compliance, and reporting.
• Assists with the administration of institutional lease agreements and purchasing contracts.
• Supports real estate acquisition activities by coordinating contract requirements, monitoring critical deadlines, and ensuring timely completion of obligations.
• Serves as a liaison with property owners, tenants, and other stakeholders to address lease-related issues.
• Oversees rent collection activities and ensures payments are received, recorded, and tracked in a timely manner.
• Remain current with all licensures, certifications, and mandatory compliance and training requirements for this position.
• Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSCEP OPs, etc.).
• Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).
• Serve as a Value's leader while actively promoting and encouraging staff across the institution.
• Perform all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager