Associate Manager, Production, rhode

e.l.f. Beauty•Beverly Hills, CA

32d•$85,000 - $100,000•Hybrid

About The Position

e.l.f. Beauty is seeking a highly organized and detail-oriented Associate Manager, Production to join their Creative team. This role will support the day-to-day management of photo and video productions from pre-production through post-production. The position involves ensuring shoots run smoothly, timelines stay on track, and problems are met with creative solutions. The ideal candidate is proactive, resourceful, and excited to work behind the scenes to bring creative concepts to life. This role will collaborate closely with internal creative and production partners, as well as external vendors and freelance talent, supporting shoot logistics, budgets, travel, call sheets, retouching workflows, and final asset distribution.

Requirements

A minimum of a Bachelor's degree in a related field
3+ years of experience as a production coordinator, operations, or project management within beauty, CPG, or fashion/lifestyle industries.
Proven ability to manage multiple timelines, vendors, and deliverables simultaneously with strong attention to detail.
Strong verbal and written communication skills to effectively coordinate across creative, operations, and external partners.
Proficiency with project management and production tracking tools (e.g., Asana) and design tools (e.g. Figma, Adobe Creative Suite)
Ability to anticipate production challenges, propose proactive solutions, and adapt in a fast-paced, evolving environment.
A positive attitude with a commitment to growth through giving and receiving constructive feedback and making adjustments accordingly

Responsibilities

Laying out/updating decks for leadership review
Facilitate NDAs and proper filing for all vendors and partners
Keep track of crew statuses from pre to post-production via shoot production tracker
Update usage calendar once shoot usages have been confirmed
Creating SOP for external partners and distributing them as necessary
Keeping a detailed file of all deal memos, versions, and ensuring all documents are managed
Manage the Production Job Folders for all projects, adhering to the subfolder and file naming system
Perform ad hoc tasks as requested by your manager
Reach out to agents and teams to check availabilities and holds for upcoming projects
Maintaining booking trackers for each shoot
Booking travel and accommodation
Work with manager to create project budgets and maintain updated numbers
Manage permitting
Submit EQ and production supplies lists
Making and sending call sheets
Organize catering
Maintain a fully stocked and organized production kit and product suitcase
Manage a high level of professionalism and decorum at all times as an external representative of rhode
Manage all PAs on set
Oversee set up and breakdown
Keep track of crew hours and NDA signatures
Manage all product including units given to makeup artists, units set aside to be photographed, and verifying all units are returned
Distribute shot lists to keys and facilitate boards for reference on set
Ensure all printed/reference materials are accounted for and destroyed responsibly after wrap
Keep track of products shot in situ and on model
Ensure set is as organized and presentable as possible at all times
Filing and verifying invoices and receipts to budgeted costs
Mark up retouching notes according to the brand retouching guide
Organize rounds of retouching notes to ensure streamlined feedback and revisions
Support on asset distribution to cross-functional partners