Associate Manager, Production Management

Condé Nast Germany•New York, NY

17h•$75,000 - $78,500•Onsite

About The Position

The Associate Manager, Production Management supports Condé Nast’s Video Production Management team in coordinating payroll, production services, budget tracking, and logistics for video content productions across the company portfolio. The position reports to the Director, Production Management Operations and provides project-based support across production planning and execution under the supervision of the Line Producer. The role includes coordinating budgets and project preparation in the department’s project tracking system, researching production logistics, coordinating business and legal paperwork, and supporting confirmation of shoot deliverables. The Associate Manager follows established production management protocols and best practices while using organizational and administrative skills, judgment, and critical thinking to manage multiple priorities. This is a Guild position.

Requirements

At least 3 years of relevant production management experience in television, media, or digital video production.
College degree.
In-depth understanding of payroll practices and labor laws.
Knowledge of physical production protocols, equipment, contracts, releases, accounting and finance practices, and business affairs requirements.
Computer proficiency, including Google Workspace (Google Sheets) and various project management software.
Familiarity with physical production logistics and management, vendor and crew management, permitting and international travel, obtaining releases, purchase orders, call sheets, and scheduling.
Highly organized, extremely detail-oriented, and efficient.
Self-starter who takes initiative.
Ability to work well under pressure and meet deadlines.
Strong emotional intelligence and communication skills.

Responsibilities

Assist with budget coordination and preparation in the project tracking system under the Production Manager’s direction, including reviewing project cards and prompting producing teams to begin budget discussions.
Research permits, carnets, travel, and other production logistics in collaboration with the Line Producer.
Create deliverable timelines and follow up on their completion under the Line Producer’s supervision.
Coordinate and confirm receipt of shoot deliverables, notify the Line Producer when projects are wrapped, and indicate in the project tracking system when final payment is ready for release.
Monitor and coordinate the Airtable project tracking system and project cards with the Production Manager to support timely execution and adherence to projected timelines.
Maintain crew lists and support Production Management with projects, shoots, and departmental needs.
Coordinate crews, equipment, resources, and production logistics.
Manage new-hire onboarding, timecards, payroll paperwork, and payroll submission.
Process P-card expenses, invoices, T&Es, and POs.
Perform additional duties as needed to support production operations or as required by the manager.