Associate II
Portsmouth Public Schools•Portsmouth, VA
•Onsite
About The Position
Performs intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required.
Requirements
- Thorough knowledge of standard office procedures and protocol
- Ability to operate multi-line telephone system
- Ability to speak clearly and to understand and follow written and oral directions
- Ability to operate standard office and personal computer equipment
- Good keyboarding skills in word processing, data entry and typing
- Ability to type accurately and at a reasonable rate of speed
- Ability to effectively manage multiple tasks simultaneously
- Good interpersonal communication skills with ability to handle difficult situations/individuals
- Any combination of education and experience equivalent to graduation from high school
- Previous clerical and office experience
Nice To Haves
- Understanding of public education administrative organization preferred
Responsibilities
- Serving as secretary to a supervisor
- Greeting visitors and answering telephone, providing information
- Preparing and maintaining files and records
- Serving as receptionist
- Answering telephone, providing program information, taking and dispatching messages
- Interviewing visitors and referring to proper authority for disposition
- Responding to inquiries about programs, qualifications, test requirements, procedures and policies
- Typing general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction
- Maintaining appointment calendar, scheduling appointments and meetings
- Checking and reviewing a variety of data for accuracy, completeness and conformance to established standards and procedures
- Collecting and preparing data for records and reports
- Maintaining computerized records and generating appropriate reports
- Making arithmetical calculations
- Requisitioning supplies and materials for department
- Maintaining text book lists, mailing lists, files and card indexes
- Operating standard office, word processing and data processing equipment
- Performing related tasks as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
