Associate II, Real Estate & Support

First National Bank of Omaha•Omaha, NE

4d•Hybrid

About The Position

Join FNBO's Buildings division as a strategic real estate professional who will serve as our lease portfolio expert across our 120-branch network spanning 9 Midwestern states. In this pivotal role, you'll negotiate high-value commercial leases, leverage cutting-edge AI technology to enhance lease administration, and serve as the central authority on our real estate portfolio. You'll build meaningful relationships with landlords, tenants, and internal stakeholders while driving operational excellence and cost efficiency in our real estate operations. This role offers the unique opportunity to blend traditional commercial real estate expertise with innovative technology adoption, making a measurable impact on FNBO's facility operations and bottom line.

Requirements

Bachelor's degree in Real Estate, Business Administration, Finance, or related field
5+ years of commercial real estate lease administration experience, including: Negotiating, reviewing, and preparing lease agreements and amendments
Managing lease portfolios with demonstrated success in securing favorable terms
Advanced proficiency in MS Office Suite, particularly Microsoft Word and Excel (including complex formulas, pivot tables, and data analysis)
Proven ability to work independently and manage multiple high-priority projects simultaneously in a fast-paced environment with minimal supervision
Strong analytical and problem-solving skills with ability to interpret complex lease documents and identify key terms and risks
Exceptional customer service orientation with consultative skills and demonstrated responsiveness to stakeholder needs
Excellent written and verbal communication skills for negotiation and stakeholder management
Highly Desired Experience with lease administration software (Archibus or similar platforms)
Demonstrated success leveraging AI tools to enhance lease creation, abstracting, and portfolio management
Professional certification such as RPA (Real Property Administrator), or paralegal certification
Financial analysis and budgeting experience related to real estate operations
Project management experience coordinating cross-functional teams
Vendor relationship management and contract negotiation expertise
Candidates must possess unrestricted work authorization and not require future sponsorship.

Responsibilities

Lease Negotiation & Administration Lead high-stakes lease negotiations for FNBO leased space and third-party tenant agreements, securing favorable terms that balance operational needs with cost efficiency
Orchestrate seamless move-in processes by coordinating lease execution, security deposits, vendor setup, rent payments, keys, build-out coordination, and tenant improvement allowances
Partner strategically with Projects, Property, and Security teams to ensure successful occupancy transitions
Cultivate and maintain productive relationships with landlords and tenants throughout the entire lease lifecycle
Engage and manage real estate brokers to market vacant space and properties, coordinating showings and optimizing occupancy rates
Prepare and ensure compliance with intercompany lease documents per Regulation W/23A requirements
Conduct market analysis to review competitive rent information and adjust lease terms accordingly
Obtain landlord approvals for major renovations, alterations, and capital improvements
Manage insurance compliance for all tenant and landlord relationships
Lease Database Management & AI Innovation Champion the use of AI tools to abstract lease agreements, improving efficiency and accuracy in document processing
Own and enhance the comprehensive lease database by summarizing key lease terms, critical dates, notice requirements, and rent adjustment schedules
Ensure 100% compliance with all legal and lease requirements by proactively monitoring and meeting deadlines
Provide strategic alerts to management regarding upcoming renewals, rent changes, and other key lease milestones
Support continuous improvement in lease management processes through technology adoption and best practices
Financial Administration - Rent Payables & Receivables Manage all financial aspects of third-party tenant rent, including adjustments and collections
Generate and deliver annual operating expense reconciliations for third-party tenants with accuracy and timeliness
Process and verify all rent payments for leased space, ensuring timely payment and correct amounts in partnership with Accounting
Review and analyze annual operating expense reconciliations for all leased properties, identifying discrepancies and cost-saving opportunities
Business Intelligence & Reporting Create and deliver standardized and ad hoc management reporting to support strategic decision-making: Annual Lease Schedule OCC/Federal Reserve Joint Examination reports Rent Rolls and comprehensive lease analytics Cost analysis and portfolio performance metrics
Provide insights through data analysis that inform real estate strategy and budgeting
Utility Account Optimization Partner with third-party vendors to manage utility account setups for new locations and closures
Ensure timely processing of all utility invoices and prevent service interruptions
Analyze utility data to identify cost-saving opportunities and efficiency improvements
Monitor and minimize late fees and service penalties
Contract & Purchase Order Coordination Collaborate with Buildings teams and Enterprise Sourcing to establish blanket purchase orders for new vendor contracts supporting recurring services and projects
Maintain accuracy of all purchase orders when contracts are amended or terminated
Ensure seamless vendor transitions and uninterrupted service delivery