Associate, Grant Management

BDO USA•San Juan, PR

About The Position

The Associate, Grant Management supports day-to-day program operations for federally funded recovery and mitigation initiatives. This entry-level position assists in the coordination, tracking, and documentation of program activities to ensure timely and organized execution of project tasks. The role works closely with project teams to maintain accurate records, prepare basic reports, support data management efforts, and assist in the development of program materials. The position emphasizes attention to detail, organization, communication, and the ability to learn and apply program requirements in a fast-paced environment.

Requirements

Bachelor’s degree from an accredited university, required
Strong organizational and time management skills
Basic analytical and problem-solving abilities
Effective written and verbal communication skills
Ability to follow instructions and work collaboratively in a team environment
Attention to detail and accuracy in documentation
Willingness to learn program requirements and tools

Nice To Haves

Zero (0) to one (1) year of professional experience, preferred
Internship, academic projects, or exposure to government or administrative environments, preferred
Basic proficiency in Microsoft Office (Word, Excel, PowerPoint), preferred
Bilingual (Spanish/English), preferred

Responsibilities

Supports daily program operations and administrative activities across assigned projects
Assists in maintaining organized project files, documentation, and records
Tracks project tasks, deliverables, and timelines using internal tools (e.g., Smartsheet or similar)
Prepares basic reports, status updates, and summaries for internal team use
Supports data entry, validation, and quality control of program information
Assists in the preparation of presentations, spreadsheets, and written deliverables
Coordinates with team members to collect information and support ongoing initiatives
Supports meeting coordination, including agenda preparation and note-taking when required
Learns and applies program requirements, policies, and procedures with guidance from senior staff
Provides general support for program activities, including document review and formatting
Assists in responding to information requests and compiling supporting documentation
Maintains organization and version control of program files
Other duties as required