Associate Fund Compliance Administrator

Ultimus•Hauppauge, NY

About The Position

The Associate Fund Compliance Administrator is responsible for a portion of the daily, monthly, and quarterly compliance workflow for Ultimus Fund Solutions (UFS) clients. The role assists with monitoring funds for compliance with applicable rules and regulations, supports audit and regulatory reporting, and responds to client compliance matters in coordination with team leads and other departments. The position works with fund advisors and internal fund accounting, financial administration, tax, and legal departments on financial compliance issues, inquiries, and reporting requirements. Other duties may be assigned as required.

Requirements

Bachelor’s degree in business administration, accounting, finance, or a related field.
Experience working within financial services and/or the mutual funds industry.
Knowledge of an automated post-trade compliance system.
Knowledge of Microsoft Office Suite.
Knowledge of Adobe Acrobat.
Troubleshooting skills using creative and critical thinking.
Multitasking, analytical, and organizational skills.
Initiative-taking, strategic, and meticulous approach with a strong commitment to quality, efficiency, and effectiveness.
Personal integrity, responsibility, and accountability.
Ability to use time and information effectively in conjunction with associates.
Ability to participate in problem solving and decision making.
Clear and concise written and oral communication skills.
Active listening and support for open exchange of ideas and information.
Ability to identify needs and obtain resources to accomplish individual and department goals.
Ability to develop effective working relationships with associates and clients in favorable and unfavorable situations.
Ability to adjust priorities and deadlines in response to new information, changing conditions, or unexpected obstacles and ensure completion.
Equivalent education, experience, and knowledge, skills, and abilities will be considered.

Responsibilities

Assist with daily and weekly monitoring of fund compliance against investment restrictions in the Prospectus, Statement of Additional Information, and Investment Company Act of 1940.
Assist with monitoring quarterly and annual Internal Revenue Code requirements for regulated investment company qualifications.
Review investment restrictions in the Prospectus and Statement of Additional Information to keep existing clients’ compliance checklists up to date.
Populate data into the compliance system as needed.
Work with team leads to respond to client requests and inquiries about compliance matters.
Provide finalized compliance reporting to external audit firms when requested.
Assist in gathering information for regulatory agency requests as needed.
Assist with completing regulatory compliance reporting to regulatory agencies, boards of directors, and fund officers.
Contact fund advisors as needed regarding general information, resolution of compliance issues, inquiries, or reporting requirements.
Coordinate with fund accounting, financial administration, tax, and legal departments as needed regarding financial compliance matters.
Perform other duties as required and assigned.