Associate Facilities Coordinator

Clyde Companies Inc.•Orem, UT

27d

About The Position

The Associate Facility Coordinator inspects and maintains facility spaces, reports maintenance issues, assists with basic repairs, organizes work, maintains records, supports capital projects, ensures service quality, and oversees vendor services.

Requirements

Moderate skill level with Microsoft Office applications including Teams, Outlook, and Word
Experience working in a ticketing software system preferred
Be proficient with basic tools and equipment for common handyman repairs and maintenance.
Be aware of and possess an understanding of basic project management principles.
Possess a basic understanding of the methodologies of facility preventative maintenance and facility asset lifecycle management.
Be able to recognize and strive for high quality end results with tasks and projects.
Be able to receive guidance and input from others.â Recognize when your existing skill level will not allow for a quality result and seek input and help from others
Filing and record keeping skills.
Manage quality work levels for the scope of responsibility
Excellent communication skills as well as strong interpersonal and relationship skills.
High School Graduate or GED; or equivalent experience
Enrolment in post-secondary education related to facility management, construction management, or equivalent experience
Sedentary work, requiring lifting up to 50 lbs.
Repetitive motion associated with operating a computer and other office equipment.
Inside and outside working conditions.

Nice To Haves

Valid driver's license preferred.
Experience working in a ticketing software system preferred

Responsibilities

Prioritize, plan, and organize facility work that falls into the categories of repairs, preventative maintenance, and improvements, and inspection.
Perform basic inspections on facility furnishings and spaces, such as furniture, furnishings, molding, doors, hardware, flooring, paint, plumbing fixtures, electrical fixtures, and landscaping. Report any maintenance issues or safety hazards to facilities managers.
Ensure that facility inspection programs and schedules are being followed and prepare facility inspection reports.
Maintain accurate schedules and records of preventative maintenance activities.
Have the ability to assist Facility Technicians with basic repairs on facility furnishings and spaces, such as furniture, furnishings, molding, doors, hardware, flooring, paint, plumbing fixtures, electrical fixtures, and landscaping.
Help identify, scope, and prioritize facility improvement projects.
Identify and make recommendations for correct materials and/or contracted service needed for basic repairs.
Be able to source and make prudent purchasing recommendations and decisions for all materials and contracted services needed for facility repairs, preventative maintenance, and improvement projects.
Coordinate a 3-bid Request for Proposal (RFP) procurement process and be able to make defensible recommendations for vendor/contractor selections.
Possess a knowledge of the procurement and purchase Order (PO) process and efficiently plan for this process in all facility work schedules.
Valid driver's license preferred.
Maintain and keep tools/equipment clean and tuned.
Assist with inventory management of supplies and tools.
Follow safety protocols and guidelines for all tools and jobsites, including adherence to protocols for wearing proper safety attire.
Assist in project planning and execution of facility related maintenance and improvement renovations.
Coordinate with external vendors for specialized repairs or services.
Serve as the point of contact for facility-related issues, coordinating with management and external contractors.
Other Duties as assigned.