Associate Executive Specialist I Military Boots to Banking - Veteran Initiative

Wells Fargo Bank•Charlotte, NC

12h•Onsite

About The Position

Wells Fargo is seeking Associate Executive Specialists, requiring mastery of complex administrative tasks, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Learn more about career areas and lines of business at wellsfargojobs.com. In this role, you will provide a high level of professional support which includes a balance of experienced executive level administrative work, as well as ongoing ad-hoc projects and business initiatives such as planning meetings, tracking deliverables and pulling routine reports. You will perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions. You will also support projects, assist with budget planning and compile statistical data for financial planning. You will act as an information source on group and company policies. You will receive direction from a supervisor and exercise judgment within defined parameters while developing an understanding of the Administrative Support function. You will collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals, and interact with external customers.

Requirements

6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.
Ability to follow policies, procedures, and regulations.
Ability to handle confidential material in a professional manner.
High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change.
Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.
Excellent verbal, written, and interpersonal communication skills.
Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills.
Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling.
Ability to work effectively independently, as well as in a team environment.
Ability to provide strong customer service while actively listening and responding in an appropriate manner.

Nice To Haves

Military experience with supporting leadership across multiple locations.
Military experience supporting on- and off-site leadership activities in strategic locations including arranging catering support.
Military experience managing and changing travel itineraries, accurately managing expense reimbursement, and managing a busy calendar and appointments flawlessly.
Military experience resolving complex issues via written or verbal communication, including but not limited to supply action requests, updating records, researching and answering questions, resolving errors, and other needs as requested.
Experience in supporting Field Grade or Flag Officers, Senior Enlisted Advisors, and/or C-Suite executives.
Experience with on-boarding and off-boarding processes.
Experience with ACT, AIMS, Concur, Workday and/or other enterprise platforms to manage travel, customer relationships, systems access, and human resource processes.
Experience with mailroom processes.

Responsibilities

Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well as ongoing ad-hoc projects and business initiatives such as planning meetings, tracking deliverables and pulling routine reports.
Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions.
Support projects.
Assist with budget planning and compile statistical data for financial planning.
Act as information source on group and company policies.
Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function.
Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals.
Interact with external customers.