Associate, Executive Assistant

Cohen & Steers•New York, NY

27d•$100,000 - $125,000•Hybrid

About The Position

As an Executive Assistant supporting a dynamic team within Cohen & Steers, you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills. Exercising good judgment, discretion, and flexibility in your approach, you will be proactively anticipating the needs of the distribution teams that you support. As a creative problem solver who can multi-task with ease, your understanding of distribution and marketing business will help you to support multiple teams within the Global Distribution department, ranging in seniority from Executive Vice Presidents and Senior Vice Presidents to Associates. Cohen & Steers is committed to an inclusive culture, valuing diversity in support of our people and clients.

Requirements

10+ years of professional experience within financial services or related industry, supporting distribution and/or marketing senior management, managing multiple priorities, coordination, and logistics
Bachelor’s degree preferred
Positive, team-player mentality with can-do attitude and collaborative spirit
Proficiency with MS Office; experience with Workday reporting software, Salesforce CRM and leveraging AI efficiencies to drive organization optimization all a plus
Strong attention to detail, organized, logical reasoning and critical thinking skills
Excellent verbal and written communications skills; ability to communicate with a high level of professionalism
Ability to accommodate occasional non-standard office hours e.g., when travel necessitates coordination
Demonstrates inclusive behaviors in support of a culture that values diverse perspectives
Ability to handle highly sensitive, confidential, and non-routine information with a high degree of integrity and confidentiality
Must be highly organized and able to pivot directions seamlessly
Consensus builder and team player with the ability to work well on a team and within an organization
Cultural skills and sensitivities to work effectively in a global organization
In-office collaboration is critical
Demonstrates inclusive behaviors in support of a culture that values diverse perspectives
Agrees to comply with the firm’s hybrid work policy (“work from home policy,” as aligned with the Company’s employee handbook), which currently requires reporting to the Company’s New York City office four (4) days per week, with one (1) remote workday permitted.

Nice To Haves

experience with Workday reporting software
Salesforce CRM
leveraging AI efficiencies to drive organization optimization

Responsibilities

Act as first point of contact and coordinator for multiple global distribution teams
Project a positive, energetic, and entrepreneurial spirit to internal and external constituencies
Handle a variety of administrative functions on behalf of the global distribution teams
Precise calendar management: schedule, coordinate and proactively anticipate needs associated with (e.g. rooms / materials / confirming attendee lists) internal/external meetings and appointments for the EVP/SVPs and their teams
Arrange all aspects of travel (utilizing corporate travel service), keeping travel profiles for senior professionals and key members of department up to date, arrange flights, hotels, rental car, and sedan service
Timely processing invoices and T&E expense reimbursements for team members
Ensure all policies are followed and items are processed within provided guidelines
Act as a subject matter expert for policies and procedures
Collaborate with other Executive Assistants within the firm to ensure cross-departmental needs are met
Liaise with Office of the CEO, CIO, and COO as well as members of the Executive Committee
Lead and coordinate ad hoc projects as requested including the coordination of team conferences
Serve as back-up to the other investment department assistants as needed (vacation, etc.)
Ability to confidently make informed decisions independently