Associate, EVM Central Planning

LA28•Los Angeles, CA

7h•Onsite

About The Position

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community. The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles. Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of diverse perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them. Associate, EVM Central Planning: Working in close collaboration with all event/venue-related functional areas, the Event & Venue Management (EVM) team is responsible for managing and integrating the operational planning and event delivery for all Games competition and some other major non-competition venues (including the Olympic & Paralympic Village). As part of that process, the team is also responsible for managing all venue partner relationships as well as facilitating and participating in the negotiation process for all venue use agreements and organizing venue-related documentation and data. The Associate, EVM Central Planning, will be responsible for supporting centralized data management and project management efforts across all competition venues and a subset of non-competition venues. The ideal candidate will be organized and detail-oriented, with strong foundational skills in data management and project coordination. They will focus on supporting the development of key systems and tools for integrated operational planning and supporting project tracking and ensuring tasks are delivered on schedule. Analytical skills and familiarity with dashboards and reporting tools will be essential to help monitor progress and performance. Comfortable juggling multiple tasks, they will assist in coordinating venue partner information, tracking action items, and ensuring the accuracy of Games planning data. Frequent, clear, and consistent communication with cross-functional venue teams (Venue Infrastructure, Sport, Technology, etc.) will be key to their role. This position will report to the Senior Manager, EVM Central Planning.

Requirements

3+ years of relevant experience in project coordination, data management, or operational support in a fast-paced environment such as event, sports, or complex organizational setting
Proven ability to use advanced features/functions in Microsoft Excel, PowerPoint, and Smartsheet (or equivalent project management software) with an ability to adapt rapidly to new organizational tools as they are introduced by LA28
Working knowledge of using data-driven decision-making, with the ability to identify trends and derive insights
Extremely detail-oriented with excellent organizational, operational and program execution skills
Ability to work successfully with varied audiences showcasing strong communication, teamwork, and interpersonal skills
Ability to address and resolve conflicts effectively, especially when coordinating across diverse teams with differing priorities
Well-developed problem-solving skills and ability to work independently, while also knowing when to seek feedback and buy-in
Demonstrated ability to prioritize and contribute under pressure, see a project through to completion, and meet tight deadlines
Ability to handle sensitive information with discretion
Availability to work in-person five days a week in a Los Angeles-based office

Nice To Haves

Familiarity with data visualization tools (e.g., Power BI, Tableau) to support data analysis and communication with stakeholders.
Prior experience in event planning or venue operations to understand unique challenges and requirements for high-stakes events like the Olympics and Paralympics
Certification in project management (e.g. CAPM, PMP, Project+)

Responsibilities

Manage the collection, organization and distribution of pertinent venue and venue partner-related documents, information and data ensuring up-to-date information is accessible to internal stakeholders
Maintain accuracy and integrity of internal venue-related data in Games planning data management systems
Support ad-hoc projects with data analysis to optimize venue operations
Manage and maintain platforms for integrated venue communication and information/documentation distribution (SharePoint, Smartsheet)
Serve as a liaison between operational functions and the technology team to support the development of cross-functional systems and tools
Maintain and enhance event management-led platforms for integrated operational planning
Prepare templates, toolkits and other planning assets that support venue teams with executing operational planning, venue site visits, and venue use agreements
Coordinate operational planning with venue teams, ensuring alignment on goals, deliverables, timelines, and execution plans
Provide central support to maintain tracking of risks, issues, decisions, and actions across venue groups
Develop, organize, and track comprehensive meeting and project agendas, materials, and follow-ups, proactively monitoring and managing action items
Collate and prepare presentation materials for varied audiences, including colleagues, business partners, and senior leaders
Provide contract management support by documenting key agreement provisions and contract deliverables
Support the team onboarding process as required