Associate Director, Training and Emergency Management

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates•Philadelphia, PA

12d•$68,000 - $75,000•Onsite

About The Position

Reporting to the Director of the Office of Public Safety & Security (OPSS), the Associate Director is responsible for leading all university-wide emergency management programs. The Associate Director develops, implements, and coordinates the university’s emergency management plans, procedures, and processes; serves as the primary emergency management liaison with campus, local, county, state, and federal officials; ensures the university meets the applicable compliance standards; coordinates and serves as a resource on funding issues related to disasters; assists in the procurement of the university’s emergency notification systems; and maintains the campus Emergency Operations Center (EOC).

Requirements

A bachelor’s degree in emergency management, public administration, or a related field is preferred and eight years’ related experience, or equivalent combination of education and experience.
Strong technical background and training to develop, plan, implement, and monitor needs in this area of expertise.
Knowledge and understanding of institutional emergency management principles, procedures, and standards.
Ability to provide operational guidance and leadership to technical staff in an area of specialty.
Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments and fostering a cooperative environment. Employee development and performance management skills.
Working knowledge of video surveillance and other campus life safety and security systems.
Knowledge of program development, the development of goals and objectives, operational program strategies, budgets, and program evaluation models.
Strong background in both strategic planning and project management.
Knowledge of the peer review process which is used to review submitted proposals; Demonstrated knowledge of grant application processes, procedures, rules and requirements; Knowledge of the peer review process typically used to assess the merits of proposals submitted to state and federal agencies i.e. U.S. Department of Justice Office of Justice Programs, COPS Office, NIJ, etc.; Experience using the United States Department of Justice Office of Justice Programs Grants Management System application.
Strong interpersonal and communication skills.
Knowledge of statistical methodologies, research techniques and the ability to use such information properly and effectively, presenting it in a relevant and understandable manner.
Knowledge of the principles of public administration.
Ability to establish effective working relationships with a wide variety of personnel, at all levels of an organization.
Ability to develop, plan, organize and present educational training programs or workshops.
Ability to coordinate complex projects that involve the teamwork of many different individuals performing a wide variety of tasks for the purpose of accomplishing common goals and objectives.
Requires a valid motor vehicle operator’s license.

Nice To Haves

Certifications such National Incident Management (NIMS) and/or Certified Emergency Manager (CEM)

Responsibilities

Developing and coordinating the University’s Emergency Planning to include the development of new plans; updating existing plans and communicating the plans through presentations, social media, web sites and face-to-face presentations at all levels of campus.
Leading the development of university policies and procedures that guide the implementation of sound emergency management and hazard mitigation practices, including primary responsibility for maintaining the university’s All-Hazards Mitigation Plan, the university’s Emergency Operations Plan, and department and unit-based plans.
Ensuring that the university’s Hazard Mitigation Plan is updated annually and on five-year increments to ensure eligibility for FEMA funding.
Providing guidance and advice to the University’s Critical Incident Management Team on planning, preparedness, and response aspects of critical incidents.
Providing technical input to the Critical Incident Management Team during emergency incidents and assisting with overall decision making.
Maintaining the Emergency Operations Center primary and alternate sites and ensuring the continuous operation of the Emergency Operations Center.
Regularly checking and testing appropriate equipment in the Emergency Operations Centers.
Responding to emergencies on campus and assisting other departments and units with coordinating response and mitigation actions.
Conducting ongoing exercises to provide an opportunity to test the university’s Emergency Operations Plan.
Conducting various threat and vulnerability assessments and making recommendations as appropriate for change.
Training OPSS staff on best practices.
Planning, scheduling, and conducting a wide range of complex facility, site and/or department Emergency Preparedness/Disaster Recovery drills/exercises.
Liaising with the emergency planning/response personnel from the Federal Government; State of Pennsylvania; local counties, and City of Philadelphia.
Assisting in administering and controlling related budgets.
Negotiating contracts for select university safety systems, writing Request for Proposals (RFPs) and coordinating purchases in collaboration with Procurement Services.
Administering service contracts for systems critical to public safety and emergency management.
Eliminating redundant, outdated, or inefficient technologies.
Assisting OPSS in managing life safety and security processes for the university to include: liaison with Network System Services on issues related to campus-wide surveillance camera system, Panic Alarms, Emergency “Blue Light” Phones, and additional systems as they come on line.
Assisting in the development of new life safety and security systems for new buildings and/or major renovations.
Ensuring adherence to building design plans and specifications for new construction projects with designated Facilities staff.
Communicating and sometimes enforcing existing University design standards and guidelines while suggesting the most cost-effective solutions to internal and external stakeholders.
Managing the grant acquisition and administration for the department.
Proactively collaborating with federal, state and local funding sponsors in acquiring new systems, technologies, and training to benefit the university.
Managing state and federal funding programs that become available following a local disaster declaration.
Collaborating with the SJU Research Office on all grant acquisition and administration processes.