Associate Director, Project Management
About The Position
Gilead is seeking an Associate Director, Global Program Management, based in Foster City, California, in a hybrid arrangement requiring at least three days onsite. The role partners with project leaders and cross-functional teams to develop, approve, and execute project strategies and development plans. It manages one complex or two less complex project teams, supports project operations and communications, and helps ensure teams achieve deliverables and strategic goals. The Associate Director facilitates team meetings, coordinates project communications, manages project data and documentation, prepares materials for governance and senior management reviews, and represents teams at governance and development project review meetings. The role also coordinates planning, monitors risks and corrective actions, supports transitions between development phases, and contributes to continuous improvement initiatives. People-leader responsibilities include fostering inclusion, developing talent, and empowering teams.
Requirements
- 10 or more years of relevant experience and a BS in science; or 8 or more years of relevant experience and an MS or MBA.
- At least 5 years of participation in cross-functional project management activities.
- Alternatively, 5 or more years of relevant experience and a PhD in a scientific field, PharmD, DVM, or MD.
- Advanced knowledge and skill with Microsoft Office and other reporting and tracking tools.
- Ability to work under minimal supervision.
Nice To Haves
- Five or more years leading cross-functional project management activities in the pharmaceutical or related industry, including building, managing, and articulating comprehensive, complex, cross-functional plans.
- PMP or other project management certification, or equivalent experience.
- Strong knowledge of drug development and comprehensive understanding and application of pharmaceutical project management principles, concepts, practices, and standards.
- Expertise in developing and managing project scope, deliverables, risks, and resource requirements.
- Leadership presence and ability to translate strategy into action.
- Strong analytical skills and ability to summarize and present complex information clearly and concisely.
- Strong verbal and written communication skills and ability to interact effectively at multiple organizational levels.
- Ability to understand and communicate scientific and business elements associated with assigned therapeutic areas.
- Exceptional interpersonal skills and understanding of team dynamics.
- Ability to lead without authority, influence, and motivate teams.
- Ability to help teams anticipate, plan, and adapt to an evolving environment.
- Ability to take accountability and empower decisions in alignment with DAI principles and company vision, values, and goals.
- Ability to foster collaborative, transparent, respectful, and inclusive teams.
- Scientific background.
Responsibilities
- Partner with project leaders to develop, approve, and execute project strategy.
- Co-chair project team meetings and coordinate team operations, communications, agendas, materials, minutes, and follow-up on deliverables.
- Direct project communications and keep stakeholders and project customers informed about activities and status.
- Manage project data in Planisware and coordinate with other project managers to align and validate data.
- Prepare project documents for governance committees and senior management, and represent project teams at governance and development project review meetings.
- Facilitate design and lifecycle updates to development plans, ensuring plans integrate timing, scope, and resources.
- Lead teams in identifying project risks and implement mitigation, contingency, and corrective action plans.
- Provide project documents and information for monthly reports, quarterly budget reviews, and quarterly investor relations and Board updates.
- Facilitate formation of early-stage development teams and guide project transitions between development phases.
- Organize project management support for functional areas, attend sub-team meetings, and organize ad hoc working groups.
- Support departmental continuous improvement and optimization initiatives.
- Ensure project work complies with established practices, policies, and processes.
- Author sections of project team documents as needed.
- Create an inclusive team environment, develop employee talent, and empower teams by aligning goals and removing barriers.
Benefits
- May be eligible for a discretionary annual bonus.
- May be eligible for discretionary stock-based long-term incentives, depending on role.
- Paid time off.
- Company-sponsored medical insurance.
- Company-sponsored dental insurance.
- Company-sponsored vision insurance.
- Company-sponsored life insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
