Associate Director, Planning & Supply Chain
About The Position
The Manager – Planning and Supply Chain is responsible for organizing, directing, and executing planning activities and inputting and maintaining all activities in Smartsheet portal. The coordinator works closely with all Business Units, revenue departments and cross functional departments to align timelines and requirements daily. A main focus will be a close working relationship with Project Managers who are the governors of adherence to timelines whilst the Manager will focus on keeping the timelines in Smartsheet up to date and overseeing all Supply Chain, Purchasing and Warehouse Aspects of the Stirrup Creek Facility.
Requirements
- Scientific Background, degree not essential, but desirable
- Warehouse experience required
- Smartsheet experience preferred
- Experience in planning or resourcing a plus
- Good use of Microsoft Excel
- Good attention to detail and accuracy
- Good communications skills, both verbal and written
- Ability to prioritize tasks
- Logical, analytical approach to work
- A critical thinker, able to set direction within the context of the larger picture and sift through minutia.
- Strong interpersonal skills to work effectively with both external and internal customers.
- Excellent written and oral communication skills with demonstrated effectiveness at all organizational levels.
Responsibilities
- Input of new scientific timelines and resource numbers into the SmartSheet according to technical proposals and cost workbooks
- Manage procurement, logistics and warehouse to ensure timely availability of materials and resources needed for the manufacturing schedule
- To support the day-to-day operation of SmartSheet which include setting up/disabling User Accounts, changing User Access rights, logging and resolving user queries, capacity and headcount updates
- Entry of current financial business data from Salesforce into SmartSheet
- Administer and manage the daily resource requests and communicate a live operations schedule covering multiple concurrent projects to meet the client milestones
- Perform timeline updates on all requests and ensure appropriate reasons for changes are recorded
- Be able to check and audit any project data inputted into SmartSheet and rectify any issue seen quickly or escalate to the Senior Director to investigate
- Work with Project Management and internal departments to identify and resolve resource conflicts when they arise
- Help maintain templates in SmartSheet
- Effective communication globally to assist in ensuring all project information is entered and kept updated in the SmartSheet
- Generation and provision of key management reports upon request to include assisting with the development of report templates, dashboards and key KPIs
- Looking for further efficiencies utilizing the data generated within the software or utilizing any other software at our disposal
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
Associate degree
