Associate Director of Operations and Finance

Faith In Place

2d • Remote

About The Position

Join a diverse, fun team passionate about creating healthier and more just communities as Faith in Place's Associate Director of Finance and Operations. This position will manage day-to-day finance and grants management operations for the Finance & Operations Department, supervising the Grants Management Coordinator and working closely with accounting and program staff across the organization. This role reports to the Finance & Operations Senior Director and supports financial strategy and implementation across Faith in Place, a 501(c)3, and the Faith in Place Action Fund, a 501(c)4.

Requirements

• 6-8 years of relevant work experience or an equivalent combination of relevant education and work experience.
• Passion for faith-based environmental justice, a strong work ethic, and a positive attitude.
• 2+ years of experience supervising or mentoring staff.
• Demonstrated experience managing grant budgets, including tracking and monitoring allowable expenditures for reimbursable and other grants.
• Strong analytical and problem-solving skills, with the ability to make data-driven decisions.
• Experience managing projects in Monday.com or other similar project management software.
• Ability to work in a dynamic, fast-paced environment, managing multiple projects with attention to detail and deadlines.
• Excellent interpersonal and communication skills, with the ability to collaborate with diverse teams and build relationships with stakeholders.
• Strong knowledge of financial software (QuickBooks Online and EveryAction) and accounting systems.
• Candidate must reside in Illinois, Indiana, or Wisconsin.

Nice To Haves

• Experience managing grants or finances for both 501(c)3 and 501(c)4 organizations.
• Bachelor's degree in finance, accounting, business administration, or a related field
• Knowledge of sustainable business practices and a commitment to environmental sustainability and social justice.

Responsibilities

• Oversee the full grants management lifecycle in Foundant, including pre-award budgeting, award setup, ongoing compliance monitoring, and closeout reporting for a large and active grants portfolio.
• Draft, review, and negotiate subgrant agreements and MOUs, including budget terms and liability provisions.
• Track grant-funded expenditures to ensure spending stays within allowable, allocable, and reasonable cost guidelines.
• Prepare and review financial reports for funders, ensuring accuracy and on-time submission.
• Reconcile EveryAction and QuickBooks Online (QBO) quarterly receivables in partnership with the Development Officer and Operations & Data Management Senior Coordinator, and provide backup coverage for donor acknowledgment processes.
• Maintain grant files, deadlines, and reporting calendars, and serve as a liaison between program staff and funders on budget questions and reporting requirements.
• Support monthly, quarterly, and annual financial close processes, including account reconciliations and journal entries.
• Assist in preparing budgets, forecasts, and variance analyses for departments and programs.
• Help prepare materials for the annual audit and ensure timely, accurate filing of financial reports.
• Maintain and improve internal financial controls and documentation of standard procedures, including check/ACH and credit card transaction processes.
• Provide input on finance-related components of organizational security and compliance reviews (e.g., cybersecurity questionnaires touching financial systems).
• Monitor compliance with grant agreements, statutory requirements, and financial regulations across both the 501(c)3 and 501(c)4 entities.
• Flag emerging financial or compliance risks to the Finance & Operations Director.
• Support implementation of policies that safeguard organizational assets and ensure appropriate segregation of duties.
• Coach and support program and outreach staff on grant budget management and grant evaluation processes.
• Partner with program and development staff to communicate budgets clearly and support data-informed decisions.
• Contribute to a culture of continuous improvement in financial and operational practices.

Benefits

• medical
• dental
• vision
• life insurance
• short-term disability insurance
• long-term disability insurance
• employer-matched SIMPLE IRA plan
• stipend to support professional development
• paid vacation days
• paid personal days
• paid sick days
• monthly cell phone stipend
• monthly internet stipend
• $500 one-time payment for home office needs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree