Associate Director of Advancement Services (Gift Registrar), IS-1001-14

Smithsonian Institution•Washington, DC

5d•Onsite

About The Position

The Smithsonian Institution’s Office of Advancement seeks an experienced candidate to fill the role of Associate Director of Advancement Services. The Associate Director serves as the Smithsonian’s Gift Registrar and directs the office that oversees gift processing for the entire Institution. This department ensures all gifts received by the Institution are accurately documented, recorded and allocated in the official Smithsonian donor management system. S/he guides and advises on policy associated with gift accounting, processing and reconciliation. The incumbent has a high level of interface with unit staff including advancement staff, administrative officers, and Office of Finance and Accounting staff regarding gift designations, policy implementation, application of accounting principles, and adherence to Smithsonian regulations, IRS code, CASE and NACUBO guidelines. This position supervises four staff members.

Requirements

Bachelor’s degree is required.
A minimum of five years of experience managing a gift registration operation.
Strong organizational, leadership, collaboration, and communication skills.
Ability to manage a high-performing team in a complex higher education institution or a large cultural/environmental organization.
Expert knowledge of IRS, CASE and NACUBO standards as these relate to gift recording.
Experience in financial operations and procedures is necessary.

Nice To Haves

A passion for learning and exploration, and the desire to join a dynamic and growing operation.
Knowledge of relational databases for gift recording such as Raiser’s Edge, Ellucian Advance, Banner recommended.
Expertise in gift management within Salesforce Education Cloud/Non-Profit Cloud/NPSP is preferred (as the institution is migrating to Salesforce within the next 18 months).

Responsibilities

Serves as the Smithsonian’s Gift Registrar.
Directs the office that oversees gift processing for the entire Institution.
Ensures all gifts received by the Institution are accurately documented, recorded and allocated in the official Smithsonian donor management system.
Guides and advises on policy associated with gift accounting, processing and reconciliation.
Interfaces with unit staff including advancement staff, administrative officers, and Office of Finance and Accounting staff regarding gift designations, policy implementation, application of accounting principles, and adherence to Smithsonian regulations, IRS code, CASE and NACUBO guidelines.
Supervises four staff members.