Associate Director for Collaborative Fund Management - UW Medicine Advancement

University of Washington•Seattle, WA

1d•Hybrid

About The Position

UW Medicine Advancement has an outstanding opportunity for an Associate Director for Collaborative Fund Management to join their team. Reporting to the Senior Director for Collaborative Fundraising Strategy, the Associate Director for Collaborative Fund Management is responsible for translating complex gift and fund transfer agreements into clear, compliant, and efficient financial processes that help philanthropic support reach high-impact initiatives quickly. This role serves as a trusted connector across UW Medicine Advancement, University and hospital finance teams, and external partners, strengthening operational infrastructure, improving stewardship, and enabling more sophisticated collaborative fundraising investments. For a strategic, detail-oriented professional who enjoys building relationships and solving complex operational challenges, this is an opportunity to shape systems that amplify philanthropy across UW Medicine. This position is based in Seattle, Washington at UW Medicine’s South Lake Union campus and operates on a hybrid schedule, with an expectation of at least 2 days per week onsite and up to 3 days of telework.

Requirements

Bachelor's degree in business, communications, nonprofit management, or a related field, or comparable work experience, and four or more years of experience in complex administration, project management, fundraising operations, and/or finance operations within a nonprofit, higher education, or healthcare setting.
Demonstrated use of sound project management methodologies and tools, with the ability to develop standard processes, write supporting documentation, and implement methodologies.
Strong organizational skills, attention to detail, and the ability to work independently, think analytically, solve problems, set priorities, and manage multiple projects effectively.
Experience collaborating with colleagues across large, complex organizations and building strong working relationships with stakeholders with differing needs and priorities.
Strong interpersonal and customer service skills, including the ability to communicate openly, directly, and professionally to foster dialogue and resolve differences effectively.
Demonstrated ability to work as part of a team, meet deadlines, handle varied responsibilities—including administrative tasks—and maintain confidentiality.
Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, and Teams), with the willingness and ability to learn the UW donor CRM, Workday Finance, and related UW accounting and finance systems.

Nice To Haves

Knowledge of gift fund structures and characteristics, such as endowment, current-use, and discretionary funds.
Familiarity with Workday or comparable financial management systems, donor databases, CRM systems, and Asana or comparable project management software.
Knowledge of federal, state, and UW gift compliance policies.
Experience supporting multi-entity or cross-institutional agreements or partnerships.

Responsibilities

Serve as the subject matter expert for collaborative fund management across UW Medicine and external partners, helping align expectations, timelines, and processes for complex philanthropic transfers.
Build and oversee financial processes and systems to improve fund transfer workflows, documentation, tracking tools, and reconciliation practices to promote efficiency, transparency, and audit readiness.
Translate donor intent and gift agreement terms into compliant fund structures within University financial systems, ensuring funds are set up for effective stewardship and use.
Partner with finance teams to design fund structures for complex, multi-unit gifts and create practical tracking mechanisms for endowed, current-use, conditional, matching, or dividend-bearing funds.
Act as the first-line resource for fund distribution and spending questions from department and division partners, providing guidance on gift purpose and allowable use.
Advise Advancement colleagues and gift officers on the financial and operational implications of complex gift structures, escalating sensitive or high-risk issues when needed.
Develop and maintain documentation for collaborative gift agreements that require ongoing operational oversight, helping teams work from shared, accurate information.
Create templates, standard operating procedures, and process maps—and contribute to policy development—to improve consistency, clarity, and long-term operational sustainability.
Collaborate closely with University treasury, Advancement finance, School of Medicine finance, hospital finance, and external partner finance teams to support shared goals and workable solutions.
Participate in partnership planning conversations and contribute financial language to memoranda of understanding and related documents as needed.