Associate Director, Facilities

Youngstown State University•Youngstown, OH

6d•Onsite

About The Position

Oversees the supervisory and technical work related to the general maintenance and repair of building facilities. Orchestrates the planning, organizing, scheduling, assigning, supervising, and reviewing the work of employees and contractors engaged in complex activities relative to general maintenance and repair of buildings and facilities or the operation, repair and maintenance of large and small capacity heating, air-conditioning and ventilation equipment, BAS, electrical systems and plumbing systems, including high pressure steam systems. Serves as an intermediary between building maintenance work crews and contractor work crews and operating department representatives as to the status, quality, and completion of ongoing projects. Provides strategic leadership and direction for multiple programs or major functional areas within the department/division. Plans, develops, and implements organizational initiatives with significant operational scope and complexity. Assists higher level administrators as applicable to the assigned area in the general oversight of operations and services as related to any assigned program, initiative, or objective, including supervision of staff.

Requirements

At least a bachelor’s degree and at least four years of related experience in MEP operations, repair, and construction; OR at least an associate degree and six years of related experience in MEP operations, repair, and construction; OR at least a high school diploma or GED and at least eight years of related experience in MEP operations, repair, and construction.
EPA Section 608 Universal Technician certification
Backflow Prevention Testing Certification
Ohio State Stationary Engineer’s License or Equivalent
Knowledge of: Basic science and scientific methods; basic mathematics; basic reading skills; effective verbal and written communication; strategic planning process; policy administration; process improvement; supervisory techniques; university policies and procedures; office practices and procedures; department/division goals and objectives; department/division policies and procedures; workplace safety practices and procedures; English grammar and spelling; records management; office management; project management.
Skill in: Use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division.
Ability to: carry out verbal and/or written instructions; detail-oriented and highly accurate; work in a changing environment; work in a team environment; interact effectively with faculty, staff, students, and/or the public to represent Youngstown State University appropriately; knowledge of computer systems such as MS Office, Excel, presentations and data entry methods; operate hand and/or power tools; read and understand blueprints and building drawings; deal with problems involving several variables within familiar context; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships.

Nice To Haves

Prior supervisory experience.
EPA 608 Certification.
Experience with high pressure steam boiler and distribution.
Experience with commercial HVAC systems.
Experience in a union environment.

Responsibilities

Oversees the supervision of HVAC, plumbing, electrical, boiler systems and mechanical, electrical, and plumbing (MEP) contractors; plans, organizes, and manages projects; includes project planning and work analysis involving job site inspection.
Reviews work orders and blueprints or drawings; inspects site and consults with stakeholders; determines best method to complete a project; estimates amount of materials and equipment needed to complete a project; prepares cost estimates; arranges for materials at the job site.
Works as a departmental liaison for offering technical support and review of MEP operation and best practices.
Assists in the review of construction documents prepared by others.
Assists with project oversight and compliance with Engineering Construction standards and related master planning efforts to support and implement university infrastructure and systems.
Maintains files, invoices, purchase orders, quotes, and records and required documentation to reflect department activity; demonstrate proficiency in using computer maintenance management systems to enter service requests.
Provides oversight and strategic direction for multiple programs, initiatives, or objectives, including supervision of managers.
Establishes priorities and goals for assigned areas; develops staffing plans; approves work plans developed by lower-level managers; develops and implements unit-wide policies and procedures.
Develops, implements, and evaluates policies and procedures for assigned areas.
Interprets and adapts broader organizational policies to meet the specific needs of the department.
Participates directly in the strategic planning process for the department.
Develops long-range plans, goals, and objectives for assigned areas aligned with broader organizational strategy.
Directs the overall planning, implementation, and evaluation of multiple program areas or a major department/division function with significant operational complexity and resource requirements.
Provides general oversight and administration of any assigned program, initiative, or objective, including supervision of staff.
Assigns and reviews work; establishes timeframes for the completion of assigned tasks; trains and orients new employees; approves/disapproves requests for paid leaves; interviews candidates for employment and makes recommendations for hire; evaluates employee work performance; receives and responds to grievances; helps with the development of unit work procedures and policies.
Researches and makes recommendations to supervisor regarding assigned area’s policies and procedures as it relates to completion of work and/or provision of services; administers regulations and/or policies.
Prepares reports and other information/documentation to assist the supervisor in strategic planning of the assigned area.
Manages daily tasks related to one or more assigned components of a department’s/division’s overall programs and/or services.
Designs and delivers training materials and/or other supporting documentation necessary for the operation of the assigned area.
Analyzes complex data sets and prepares comprehensive reports with recommendations for leadership.
Researches and recommends process improvements for departmental operations on a routine or regular basis.
Evaluates effectiveness and recommends enhancements of services.
Participates and/or leads complex projects, including implementation plans, timelines, and resource requirements.
Coordinates daily tasks related to one or more assigned components of overall programs and/or services as assigned.
Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.
Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.
Gathers data and prepares reports and other information/documentation for supervisory review?related to programs and/or services, or one or more assigned components.
Prepares for and attends events.
Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.
Trains new hires.
Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.