Associate Director, Contracts

CCS Fundraising•Chicago, IL

11d•$60,000 - $80,000•Hybrid

About The Position

We are seeking a reliable, resourceful, and detail-oriented Associate Director, Contracts. The Associate Director, Contracts manages the development, review, and execution of client contracts primarily in the Central region. Serving as a liaison between regional teams and Corporate Legal and Finance, this role ensures accurate and efficient processing of agreements from draft to execution. The Associate Director, Contracts brings a range of skills to support the internal operations of an organization or a team, perhaps coming from a paralegal, executive assistant, operations coordinator, or a similarly focused position. The Associate Director, Contracts appreciates the need to be highly organized, detail-oriented, and able to work under tight deadlines, especially when it comes to supporting the drafting, reviewing, and maintaining of contracts/professional service agreements. Overall, the Associate Director, Contracts recognizes the impact that high-performing systems and seamless operational workflows can have on a company’s ability to manage and grow their business. The successful candidate will enjoy working on a small supportive team of five within a larger corporate structure and will take pride in a job well done. This is an excellent opportunity to build a career in a mission-driven, growing company with competitive compensation and benefits.

Requirements

Bachelor’s degree preferred
3–5 years of prior experience serving serving as a project manager, paralegal, operations coordinator, contracts or database manager, or in a similarly focused position
Proficient with MS Word, Outlook, Teams, and Zoom with the ability to become familiar with firm-wide specific programs and software
Exceptional analytical skills and data-driven thinking
High attention to detail, deadline-oriented and extremely well-organized
Strong organizational, project management, and problem-solving skills

Nice To Haves

Experience with NetSuite/Oracle and/or Ironclad is a plus

Responsibilities

Draft, review, and process professional service agreements and amendments in coordination with executives and Corporate Legal.
Maintain regular and frequent communication with clients and selling executives throughout the contract negotiation process to ensure contracts are executed in a timely fashion.
Communicate clearly with selling executives to provide status updates and clarify requirements or next steps.
Manage routing and signature processes via DocuSign or Adobe Sign, ensuring timely completion and documentation.
Maintain accurate and organized records of all contracts, extensions, and supporting documents within applicable internal systems.
Monitor status and follow up on outstanding approvals, signatures, and executions.
Assist with vendor forms, registrations, and supporting materials as required by clients.
Lead ad-hoc negotiation with clients as requested by Corporate Counsel.
Partner with Corporate Legal on complex or custom contract requests and serve as the liaison for assigned regions.
Uphold CCS’s standards of professionalism, precision, and confidentiality in all client and internal interactions.
Maintain the regional contracts tracker, updating project details, timelines, and responsible parties.
Ensure alignment between contract details and project records in applicable internal systems.
Support Corporate Legal and Finance in conducting periodic compliance audits of active agreements.
Monitor contract milestones (e.g., extensions, renewals, close-outs) and proactively flag upcoming actions to regional leads.
Coordinate with Finance to ensure contracts align with billing schedules and expense coding standards.
Contribute to the ongoing transition of contract management from regional oversight to Corporate ownership, ensuring continuity and data accuracy.
Document and streamline standard operating procedures for contract creation, review, and storage.
Identify opportunities to enhance efficiency through automation or system integration in partnership with Corporate Business Systems.
Support training and communications related to updated contract policies and templates.
Participate in special projects as assigned by Corporate Counsel.