Associate Director, Congress Portfolio Management
About The Position
The Associate Director, Congress Portfolio Management leads the congress portfolio within US Medical Affairs across multiple therapeutic areas. As a leader on the Medical Portfolio Management team, this person oversees congress portfolio planning, governance, prioritization, and execution, translating Medical Affairs strategy into actionable plans and investment decisions. The role partners across US and Global Medical Affairs, cross-functional stakeholders, and external partners to deliver impactful, compliant, and differentiated congress experiences while driving operational excellence, continuous improvement, and portfolio performance. The position reports to the Director, Medical Portfolio Management. The role is based in Boston, Massachusetts, on a hybrid basis, or may be eligible for US remote status depending on business needs. Travel is estimated at 25–30% to support onsite execution at major domestic and international congresses.
Requirements
- Bachelor's degree in a related field.
- At least 8 years of experience in congress/event operations, portfolio management, or strategic program management within the pharmaceutical or biotechnology industry.
- Experience managing large-scale national and/or international medical congresses, including scientific meetings, professional societies, and healthcare professional engagement activities.
- Demonstrated ability to lead and influence cross-functional teams through matrix leadership, fostering accountability, alignment, and execution excellence without direct authority.
- Experience managing annual congress planning cycles, portfolio prioritization, governance processes, vendor relationships, forecasting, and budget management.
- Ability to exercise independent judgment on highly complex, business-critical assignments.
- Deep functional expertise and understanding of how congress activities support broader Medical Affairs strategies and objectives.
- Knowledge of pharmaceutical compliance requirements, including PhRMA, EFPIA, and medical review processes.
- Ability to mentor others, develop organizational capabilities, and build a reputation as a trusted subject matter expert.
Responsibilities
- Lead congress portfolio planning, governance, prioritization, and resource allocation, translating Medical Affairs objectives into actionable plans and investment decisions.
- Lead collaboration across US and Global Medical Affairs, Commercial, Clinical Development, Compliance, Communications, and Operations to align congress strategies, priorities, and execution.
- Direct the planning and execution of congresses and professional society engagements, ensuring high-quality, compliant, and impactful experiences.
- Manage portfolio budgets, forecasting, vendor relationships, and strategic agency partnerships to optimize service, innovation, resource utilization, and business value.
- Establish and continuously improve congress management processes, standards, tools, and best practices to enhance scalability, efficiency, and execution excellence.
- Ensure congress-related activities comply with regulatory, legal, and company requirements; proactively identify, mitigate, and escalate risks.
- Define and monitor success metrics, using stakeholder feedback, engagement data, and congress insights to inform decisions and optimize portfolio performance.
- Evaluate and implement innovative technologies, digital engagement solutions, and data-driven approaches to improve congress strategy, execution, and stakeholder experience.
- Mentor others, develop organizational capabilities, and serve as a trusted subject matter expert.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Flexible time off, including unlimited sick time and flex time that does not accrue
- 401(k)
- Life insurance
- Disability insurance
- Recognition programs
- Short-Term and Long-Term incentive programs
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What This Job Offers
Job Type
Full-time
Career Level
Senior
