Associate Director, Conference Programming
About The Position
As the leading advocate for the real estate finance industry, MBA is committed to providing our members with unmatched value and unparalleled benefits. In doing so, we recognize that our most valuable resource is our employees. MBA prides itself on sourcing top talent from all fields and is committed to investing in a culture where communication is essential, diverse voices are encouraged, and embrace inclusion for all. This position develops content and carries out assigned conference work activities for the MBA Conferences & Meetings Programming Group. Under project supervision, position coordinates meeting content consistent with established uniform standards for conferences, executes speaking logistics, and maintains accurate program representation on websites. Position also collaborates with Marketing on promotional plans and coordinates onsite program execution for all assigned meetings. Position is an individual contributor role.
Requirements
- Requires a bachelor’s degree plus a minimum of eight years of prior relevant experience with corporate or association conferences, events, or education programs.
- Familiarity with customer/member databases.
- Ability to manage several projects simultaneously, multitask, and adjust priorities based on timelines.
- Ability to work in a high-volume, deadline-driven environment.
- Ability to work independently and take ownership of tasks.
- Excellent written and verbal communication skills.
- Ability to work collaboratively with diplomacy.
- Exceptional organizational skills.
- In-depth knowledge of MS Office suite.
- Experience with digital software platforms such as surveys and polling.
- Experience with customer/member databases.
Responsibilities
- Works with internal subject matter experts to select topics and speakers for conference sessions.
- Participates in educational opportunities and engagements to stay abreast of industry topics.
- Works collaboratively with the marketing department on promotional plans.
- Proofreads and approves digital and print marketing, as well as on-site materials and signs.
- Updates program information on the website within 48 hours of receipt.
- Inputs program-related elements into mobile event app.
- Executes speaker management with a high level of service.
- Provides speakers with detailed logistics, prepares and delivers briefings for officers and high-profile speakers, obtains photos, bios, and speaker licenses.
- Facilitates planning calls, reviews slides, and manages onsite logistics with high level of detail and accuracy.
- Collaborates with manager, Public Affairs team, and onsite audiovisual team to create and manage run of show.
- Reviews and edits scripting and onsite graphics.
- Provides onsite stage management and audiovisual execution and integrates polling or other interactive software.
- Collaborates with meetings team to ensure program optimizes and complies with registration, sponsorship, exhibit, membership and logistical considerations, as well as with manager to ensure MBA initiatives are properly represented.
- Develops and adheres to a project management plan for producing conference programs aligned with established critical path deliverables.
- Responds in a timely manner to member and speaker inquiries.
Benefits
- Competitive salary and benefit packages including Medical, Dental, and Vision.
- Professional development opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
