Associate Director, Capital & Administrative Projects (TUC)

California State University, Northridge•Los Angeles, CA

34d•$100,000 - $108,000•Onsite

About The Position

The Associate Director of Capital Projects and Administrative Projects is responsible for managing capital projects and leading administrative initiatives from planning through completion. This position serves as a hands-on project manager who will also have a role in leading and/or supporting organizational initiatives. The Associate Director will be responsible for tenant improvements, budget management and procurement. When/if TUC management deems appropriate, other administrative projects, procedures and on-going responsibilities will be assigned related to the overall effective management of TUC’s facilities and housing portfolio.

Requirements

Strong organizational, communication, negotiation, and problem-solving skills.
Ability to manage multiple projects and priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite and project management or financial tracking systems.
Ability to work independently while maintaining strong collaboration with internal and external partners.

Nice To Haves

Bachelor’s degree in construction management, project management, business administration, facilities management, engineering, or a related field.
Experience managing projects in an institutional, educational, healthcare, governmental, or corporate environment.
Project management certification, such as PMP, CAPM, or equivalent.
Experience with capital project management systems, budgeting systems, or facilities management platforms.

Responsibilities

Establish project objectives, scope, schedules, milestones and deliverables.
Manage capital construction, renovation, repair, and facilities-related projects from initiation through closeout.
Lead administrative projects and operational initiatives that support organizational goals.
Plan and construction document review.
Coordinate and facilitate meetings with vendors, contractors, consultants, architects, engineers, and internal staff.
Serve as the organization’s on-site project representative and inspector for construction projects.
Monitor construction progress, workmanship, safety, compliance, and adherence to approved plans and specifications.
Identify project risks, delays, change orders, and issues; develop solutions and escalate concerns as appropriate.
Track project budgets, invoices, expenditures, purchase orders, commitments, and remaining balances.
Maintain accurate project files, contracts, permits, schedules, inspection reports, and closeout documentation.
Coordinate project communications and ensure timely follow-up on action items.
Support procurement activities, contractor selection, bid processes, and contract administration.
Collaborate with facilities, finance, operations, leadership, and other departments to ensure successful project delivery.
Verify completion of work, coordinate punch-list activities, and support final acceptance and project closeout.
Coordination of property handoffs following construction.
Tenant improvement projects.
Perform other duties and administrative project responsibilities as assigned.