Associate Director, Assistant Corporate Secretary

Scotiabank•Dallas, TX

11d•Onsite

About The Position

The Associate Director, Assistant Corporate Secretary contributes to the overall success of the U.S. Corporate Secretary Office by providing strong corporate governance support to Scotiabank’s U.S. Boards and management committees, as well as day-to-day corporate governance support to the Bank’s U.S. Global Banking & Markets businesses and operations. This role is an integral part of the U.S. Corporate Secretary team, supporting the Bank’s governance infrastructure, specifically with respect to its U.S. boards and senior management committees and day-to-day corporate governance activities in the U.S. The position champions a client-focused culture, promotes best-in-class governance standards, and ensures regulatory and corporate governance requirements are met.

Requirements

Good knowledge of corporate secretarial practices in a regulated environment
Previous experience as a Corporate Secretary or Assistant Corporate Secretary
Broad understanding of corporate governance best practices/requirements
5+ years of in-house corporate secretary or corporate governance experience, preferably at a large financial services firm (or other highly regulated organization)
Bachelor’s degree
Proficiency with Microsoft Office, PowerPoint and Excel
Excellent written and verbal communication skills
Exceptional organizational skills, with close attention to detail and ability to balance multiple workflows
Ability to understand, interpret and simplify legal terminology and regulations
Ability to work independently and thrive in team environment
Skilled at identifying issues that require escalation and managing the escalation process to completion
Ability to deliver consistent and superior customer service and product quality
Excellent initiative, judgment, analytical and problem-solving skills

Nice To Haves

Experience working for an IHC of a foreign banking organization or FDIC-insured bank is a significant plus
Paralegal Certificate a plus
Proficiency in Diligent (or similar Board portal) is a strong plus

Responsibilities

Serve as an integral part of the U.S. Corporate Secretary team, supporting the Bank’s governance infrastructure, specifically with respect to its U.S. boards and senior management committees and day-to-day corporate governance activities in the U.S.
Champion a client focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge
Promote best class governance standards and ensure regulatory and corporate governance requirements are met, including adherence to relevant legal entity governance requirements and internal policies
Support the U.S. Corporate Secretary in providing effective and responsive corporate governance support to Scotiabank’s U.S. boards, management committees, and internal clients.
Serve as Assistant Corporate Secretary; ensuring regulatory and/or corporate governance requirements are met for legal entities and management committees within the mandate of the U.S. Corporate Secretary Department
Support the U.S. board and senior management committee meeting cycle, including scheduling of meetings and logistical planning, agenda development and management, reviewing and creating meeting materials, drafting meeting minutes, maintaining the forward agenda, attending to post-meeting follow-ups
Maintain accurate and up-to-date corporate and departmental records under the remit of the U.S. Corporate Secretary Office, including (i) corporate records relating to U.S. legal entities and management committees, including signing authorities; (ii) information contained on the U.S. Corporate Secretary’s website and EnGlobe; and (iii) departmental procedures, guidelines, and similar documentation
Assist with management committee oversight, including overseeing the annual management committee assessment process
Provide general assistance to the U.S. Corporate Secretary and Legal teams with respect to FRB FR Y-10 regulatory reporting obligations, and training designated employees
Provide general assistance with respect to forming, dissolving and/or qualifying legal entities, and ensuring legal entities remain compliant and in good standing
Respond to internal and external requests, including audit and regulatory requests, and issuing Secretary and/or Incumbency Certificates, as needed