ASSOCIATE CORPORATE BUYER

City of Toronto • Toronto, ON

13d • CA$39 - CA$43 • Hybrid

About The Position

The Associate Corporate Buyer will assist Corporate Buyers and Senior Corporate Buyers in developing competitive procurement processes. This role involves preparing product specifications, editing and processing requisitions, and conducting invitational calls in accordance with purchasing policies. The position requires conferring with suppliers to ensure requirements are met, operating the City's automated purchasing system, and evaluating bid summaries. Additionally, the Associate Corporate Buyer will process purchase order amendments, contract renewals, and prepare purchase orders and related documentation. The role also includes assisting with non-competitive procurement requests, maintaining databases, responding to inquiries, and preparing administrative reports.

Requirements

• Possessing or in pursuit of a certificate from a recognized Purchasing program or an approved equivalent of education and/or experience.
• Practical purchasing related experience, preferably in a municipal environment.
• Experience working with Purchasing related policies and procedures (e.g., non-competitive procurements, purchase order amendments).
• Experience working with computerized purchasing systems (i.e., SAP, Ariba).
• Considerable experience with Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of the City's purchasing policies and procedures
• Strong verbal and written communications, with demonstrated ability to provide a high level of customer service
• Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines, handle competing priorities
• Ability to work independently, as required
• Ability to search, read, understand and apply the City's purchasing procedures

Nice To Haves

• Good knowledge of the products and services used by the City and designated Agencies and Corporations, an asset

Responsibilities

• Assists Corporate Buyers and Senior Corporate Buyers in the development of competitive procurement processes.
• Assists in the preparation of product specifications descriptions/scope of work.
• Edits and processes requisitions.
• Conducts invitational call process in accordance with the Purchasing By-laws, Policies and Procedures.
• Confers with suppliers regarding delivery, quality, etc., to ensure that divisional and specification requirements are met.
• Operates the City's automated purchasing system to process purchasing requests (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve purchasing information.
• Evaluates summary of bids and ensures that specifications, policies and mandatory requirements are met, and forwards to buyer or senior buyer for review.
• Processes purchase order amendments and contract renewals.
• Prepares purchase orders and related documentation (e.g. price agreements, correction sheets, etc.) from quotations, tenders and proposals.
• Assists in the review and follow up of non-competitive procurement requests for divisions.
• Maintains databases and retrieval systems for records/documents.
• Responds to inquiries requiring in-depth knowledge of the operational area/function.
• Prepares administrative reports and associated correspondence.

Benefits

• The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
• The City of Toronto is committed to creating an accessible and inclusive organization.
• We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).
• Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
• Disability-related accommodation during the application process is available upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree