Associate Business Analyst - Temporary

IEEE•Piscataway, NJ

5d•Hybrid

About The Position

The Overall purpose of this position is to assist with the business & operational activities of the Technical Activities Department. The Associate Business Analyst will provide business support and will be responsible for assisting with the creation of the Technical Activities and Future Directions budgets and forecasts as well as reporting of operational metrics for the TA department. Analysis, ad-hoc reporting, and knowledge of the Future Directions projects will also be required. This position will be expected to learn the NextGen systems and provide support to team members where needed. The role typically reports to the Manager TA Operations and has no direct reports. This position must be able to work independently in a deadline-oriented environment and be able to work on multiple projects concurrently. This position is based in the Piscataway, NJ office and flexible for a hybrid (in-office and remote) work. We are also willing to consider full time telecommuting for the right candidate.

Requirements

Bachelor's degree or equivalent experience Business/Finance or Accounting field Req
Less than 2 years relevant business experience Req
Excellent organizational skills, ability to manage several projects simultaneously
Attention to detail and excellent communication and interpersonal skills are crucial
Ability to work independently with many potential interruptions
He/she must have a strong command of business English and be able to articulate program and transactional details with precision
He/she must be a technologically savvy knowledge worker who seeks out new solutions to business challenges.
Working knowledge of computers & software, Excel, Word, Gmail, Databases.
Oracle, NetSuite and Quick Books
Collaboration is essential – this position requires frequent interaction with cross-functional, solution-oriented teams
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

Responsibilities

Responsible for all aspects of the automated invoice tracking process. Recommends improvements to the process.
Facilitate the submission/collection of all required forms (Invoices, Wire, etc.).
Aid the Dir TA Operations & Volunteer Svcs and Managers TA Operations with ad hoc reports.
Maintain and update the budgeted organization charts in Visio.
Update metrics in Smartsheet and upload files on the TA Operations website.
Assist in tracking Technical Activities projects and the associated reporting.
Assist in development of the Technical Activities and Future Directions budgets and forecasts.
Validate received financial reports to ensure accuracy.
Processes and tracks Future Directions requisitions to ensure they are processed accurately and in a timely fashion.
Provides guidance to requestors on process flows and the proper documentation.
Tracks purchase order dollars to anticipate potential contract addendums or increases. When necessary, services will be competitively bid to obtain the best prices.
Responsible for the monthly requisition metric report provided to management.
Special projects as required