Associate Athletic Director (2026-2027 SY)

Valor Collegiate Academies•Nashville, TN

3d•Onsite

About The Position

Valor Collegiate Academies is seeking a passionate Associate Athletic Director who is excited to share our mission of academic excellence and empowering scholars to live inspired and purposeful lives. In keeping with the mission of the school, the VCA athletic department strives to educate and invigorate through competitive athletics. The Associate Athletic Director works directly with the Managing Director of Athletics, Valor’s athletics staff, as well as students, by providing administrative support to various aspects of athletics. In addition to providing administrative support, the Associate Athletic Director will also have opportunities to attend conferences with the Managing Director of Athletics. Daily work with scholar-athletes is combined with responsibilities to develop scholar-athletes towards their noble purpose and to play an active role in running the athletic program. The Associate Athletic Director plays a key role in driving the growth and success of Valor’s athletic program. This position provides valuable experience in athletic administration and serves as a strong stepping stone for those aspiring to become Athletic Directors in the future.

Requirements

Bachelor’s degree preferred.
Strong knowledge of the rules, fundamentals, and best practices of interscholastic sports.
Experience with TSSAA or other state-sanctioned athletic programs preferred.
Flexibility with personal schedule to support the needs of a dynamic athletic program.
Demonstrated success and achievement in your sport or area of athletic expertise.
Grit, perseverance, and the ability to thrive in a fast-paced, public school environment.
Commitment to leveraging data and technology to personalize growth for both adults and scholar-athletes.
Passion for working with an ethnically and economically diverse student body.
Optimism, resilience, curiosity, a sense of humor, and a deep commitment to personal and student growth.

Responsibilities

Serve as primary administrator for home events and coordinate schedules with the Managing Director of Athletics (roughly 60% coverage).
Plan and manage Middle School practice and game schedules, submitting transportation requests for approval.
Attend administrative meetings (HVAC or equivalent) and coordinate coach participation.
Act as primary contact for Middle School athletics operations, ensuring smooth communication with vendors, schools, and service providers.
Plan and execute all athletic awards ceremonies, end-of-year events, and select non-athletic department events.
Support setup and teardown for game-day events (indoor and outdoor) and communicate weekly game-day information to visiting teams.
Report facility maintenance needs and participate in weekly maintenance coordination meetings.
Support onboarding, paperwork, and daily operational needs for MS and HS coaches.
Conduct practice walkthroughs and safety checks; escalate concerns to the Managing Director of Athletics.
Track NFHS certifications and professional development; follow up on missing benchmarks.
Assist in hiring, evaluation, and performance management of coaching staff.
Serve as liaison between school operations and athletics for event coordination.
Ensure adherence to school, TSSAA, and HVAC policies, including eligibility and documentation requirements.
Collect, manage, and verify student-athlete paperwork (physicals, consent forms, participation forms).
Track and communicate outstanding athletic fees to staff, families, and coaches.
Maintain digital filing systems and ensure accuracy of the master athletic calendar aligned with school-wide events.
Manage internal and external communications, including social media, websites, and digital content.
Ensure all athletic facilities are safe, clean, and prepared for practices and competitions.
Maintain and track inventory of equipment, uniforms, and supplies; recommend repairs or replacements.
Coordinate purchasing and distribution with the Managing Director of Athletics, ensuring accountability for checkouts and returns.
Supervise the Student Leadership Team and student communications interns.
Support scholar-athletes in alignment with Valor’s noble purpose framework.
Foster a safe, inclusive, and growth-oriented environment for all student-athletes.
Maintain or pursue RAA/CAA certification through the NIAAA.
Engage in professional learning through athletic organizations, conferences, and networks.
Demonstrate initiative, vision, and strategic planning in support of the athletics department.
Build relationships across internal and external stakeholders, modeling leadership skills consistent with Athletic Director pathways.