Associate, AI and Advanced Computing
About The Position
Schmidt Sciences is a nonprofit organization founded in 2024 by Eric and Wendy Schmidt that works to accelerate scientific knowledge and breakthroughs with the most promising, advanced tools to support a thriving planet. The organization prioritizes research in areas poised for impact including AI and advanced computing, astrophysics, biosciences, climate, and space—as well as supporting researchers in a variety of disciplines through its science systems program. The Associate will join the growing Institute team to support existing and emerging grantmaking programs. Initially, they will support the strategic and operational necessities of the growing AI and Advanced Computing team. This role would be responsible for the following elements of the Institute’s work. The specific work would be developed jointly by the Associate and their manager and may change from time to time.
Requirements
- Bachelor’s degree in computer science, or a related field are preferred but not mandatory (if the candidate demonstrates strong technical literacy.)
- 2–3 years of relevant work experience.
- Comfort with modern office suites (Google Workspace/Microsoft Office) is required.
- Exceptional attention to detail and the ability to manage multiple timelines and complex administrative processes without letting things slip through the cracks.
- Strong written and verbal communication skills, with the ability to synthesize complex information into clear summaries.
- Successful candidates will be proven problem-solvers and self-starters.
- Demonstrated interest in artificial intelligence and computer science are required
Nice To Haves
- Experience in operations, consulting, project management, or knowledge of AI academic research is a plus.
- Proficiency in Excel/Sheets (pivot tables, complex formulas) and/or Airtable is highly desired.
Responsibilities
- Support the full lifecycle of the grant process, from proposal intake to final reporting. This includes supporting the selection process through SurveyMonkey Apply, updating application materials, and external facing resources.
- Review applications for compliance and general programmatic fit.
- Identify, on-board and coordinate external reviewers to scientifically evaluate the caliber of proposals.
- Communicate with nominators and applicants throughout the selection process, including soliciting nominations, requesting proposals and providing feedback.
- Assist in the logistics of the selection process for potential awardees, including scheduling interviews and creating review materials.
- Serve as a point of contact for the grantee network, ensuring they have the resources needed to attend convenings and submit reports.
- Support the planning of convenings and workshops by developing relevant programming, managing RSVPs, travel logistics, and materials preparation.
- Develop and coordinate public-facing resources to communicate our awardees’ research and impact, in partnership with science writers.
- Compile data and materials used in project and program evaluations, in partnership with program staff.
- Develop evaluation criteria in partnership with program staff, and execute comprehensive evaluation processes for projects and programs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
