Associate Accountant

The Helper Bees•Austin, TX

15h•Hybrid

About The Position

The Associate Accountant supports the day-to-day financial operations of The Helper Bees, with a primary focus on accounts payable. In this role, you will own the AP function end-to-end, from invoice processing and payment execution to vendor reconciliation and documentation, while building broader accounting skills through active participation in month-end close, journal entries, account reconciliations, and audit support. This is a hybrid role based in Austin, TX. This is a ground-floor opportunity for an early-career accountant who wants hands-on ownership of a core financial function today and a clear path toward full-cycle accounting responsibilities as the team grows.

Requirements

Strong attention to detail and accuracy in data entry
Solid understanding of basic accounting principles
Proficiency in Microsoft Excel, including lookups, pivot tables, and basic formulas
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Strong written and verbal communication skills
Must be 18 years of age or older
Bachelor’s degree in Accounting, Finance, or related field preferred.
Previous experience in an accounting or finance role.
Experience with NetSuite or similar cloud-based ERP/accounting software.
Proficiency in Microsoft Office Suite, particularly Excel and Word.
Familiarity with AP automation tools or electronic payment platforms.
Ability to remain at your designated workstation for the duration of the workday
Constantly operates a computer and other office productivity machinery, such as a phone and Voice over Internet Protocol (VoIP).
The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
The ability to observe details at close range (typically on a computer screen)
This position is a hybrid role and will require the candidate to be in The Helper Bees physical office multiple times each week, and during special events as needed.
During remote work days, this position offers the flexibility of remote work at approved locations within the United States.
Candidates must have a reliable internet connection and a designated work environment conducive to professional phone calls and sensitive data.

Responsibilities

Prepare and post journal entries for month-end accruals, reclassifications, and standard recurring entries under senior staff guidance.
Support month-end close by preparing account reconciliations and supporting schedules.
Reconcile bank statements, credit card statements, and other balance sheet accounts to ensure accuracy of financial records.
Assist in the preparation of financial reports and management summaries as needed.
Process vendor invoices including verification, GL coding, approval routing, and system entry.
Prepare and execute scheduled provider payment processes (ACH, wires, checks).
Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.
Maintain AP records, W-9 documentation, and vendor master file.
Monitor AP aging reports and flag items for payment prioritization.
Process employee expense reports and corporate credit card statements.
Ensure all payments comply with company policies, procedures, and tax requirements.
Collaborate with operations, accounts, and other teams to resolve accounting inquiries.
Support internal and external audit requests with documentation.
Other duties may be assigned as needed.