ASSOC DIRECTOR (FINANCIAL MGMT

State of careers Rhode Island•Cranston, RI

11h

About The Position

GENERAL STATEMENT OF DUTIES: To oversee all phases of the financial administration of a large department including budgetary, expenditure control, financial planning and program evaluation; to develop, implement, oversee and be responsible for a financial planning and reporting system; and to do related work as required. SUPERVISION RECEIVED: Works under administrative direction of a superior with wide latitude for the exercise of independent judgement and initiative; work is reviewed through consultation and review of submitted reports for conformance to laws, rules, regulations and policies. SUPERVISION EXERCISED: Plans, organizes, supervises and reviews the work of professional, technical, clerical staff assigned to assist. This position is part of the Central Management Finance Team and will be coordinating with other state agencies, community partners, and internal and external finance team as well as federal partners. Candidate should have a minimum of 10 years experience working with federal grant managment including grant budget development, amendments, tracking and monorting expenses, and federal reporting and understand the alignmnet to state budgeting. Responsible for the financial administration including budgetary, expenditure control, financial planning, procurement, accounting and reporting and to do related financial work as required. To be responsible and accountable for the proper receipt and disbursement of departmental funds and to insure that these funds are used for the purpose for which they are allotted. To oversee federal, state budgeting and reporting across state agencies. To ensure cost allocation plans align with budgets and expense reporting. To provide on-going assistance through training and development of manuals, tools, forms, etc. Individual must demonstrate analytical and critical thinking; problem solving; attention to detail; time management; communications (verbal and written presentation; developing and monitoring work and work processes; supervision, flexibility, ability to lead and coordinate across multiple agencies, ability to self-initiate, project management, meet deadlines and ability to develop process improvements.

Requirements

A thorough knowledge of governmental accounting principles, procedures and practices
a thorough knowledge of the principles, practices and procedures of program development and fiscal management
the ability to incorporate practices of business administration and fiscal management in developing complex programs for funding and budgeting
the ability to evaluate existing programs and to develop plans for their expansion, modification, or elimination
a thorough knowledge of the principles, practices and techniques involved in operating a financial reporting system
the ability to evaluate the effectiveness and efficiency of the operation of the foregoing or related services
the ability to prepare and submit reports, studies and analyses relating to such services for use of a superior
the ability to establish effective working relationships with other governmental agencies, departments, and with private vendors
a thorough knowledge of computer hardware and software
a thorough knowledge of computer systems networking
related capacities and abilities
Education: Such as may have been gained through: Possession of a Master’s Degree from a college of recognized standing with specialization in Accounting, Business Administration, Public Administration, or Certification as a Certified Public Accountant
Experience: Such as may have been gained through: considerable employment in a highly responsible administrative position involving significant responsibility for governmental financial management.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Candidate should have a minimum of 10 years experience working with federal grant managment including grant budget development, amendments, tracking and monorting expenses, and federal reporting and understand the alignmnet to state budgeting.
Individual must demonstrate analytical and critical thinking; problem solving; attention to detail; time management; communications (verbal and written presentation; developing and monitoring work and work processes; supervision, flexibility, ability to lead and coordinate across multiple agencies, ability to self-initiate, project management, meet deadlines and ability to develop process improvements.

Responsibilities

To oversee all phases of the financial administration of a large department including budgetary, expenditure control, financial planning and program evaluation.
To be responsible for evaluation of existing programs and to develop plans for their expansion, modification or elimination in view of changing needs and the availability of state and/or federal funds.
To be responsible for the overall supervision of the preparation and review of the departmental budget for central accounting, expenditure control and budgetary reports.
To be responsible for conducting cost analysis surveys of various departmental operations with recommendations for reducing costs.
To make recommendations on planning and developing systems in accordance with standards for effective administrative and fiscal management, including fiscal and staffing requirements.
To monitor variances to the departmental budge, analyze the cause (s) and implement necessary adjustments.
To develop, implement, oversee and be responsible for a financial reporting system including; the Development and implementation of an on-line system; the establishment of criteria for security and privacy requirements; the establishment of standards and specifications for hardware and software products; the assurance of compatibility, and cost effectiveness of the system; the evaluation of the effectiveness of the system.
To conduct special financial reviews for the verification of facts in cases where noncompliance with laws and/or regulations is in evidence.
To exercise overall supervision and direction of billings and reimbursements.
To evaluate management and methods procedures to insure their effectiveness and efficiency in attaining their objectives, and to recommend future plans and budget allocations based on this evaluation.
To do related work as required.
To be responsible and accountable for the proper receipt and disbursement of departmental funds and to insure that these funds are used for the purpose for which they are allotted.
To oversee federal, state budgeting and reporting across state agencies.
To ensure cost allocation plans align with budgets and expense reporting.
To provide on-going assistance through training and development of manuals, tools, forms, etc.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.

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