Assistant, FOX Alternative Entertainment

Fox Corporation • Los Angeles, CA

1d • Onsite

About The Position

Under regular supervision, the Assistant is responsible for assisting the Senior Vice President and Vice President of Current - FOX Alternative Entertainment with administrative functions. Duties include answering phones and maintaining daily schedules; filing; processing expense reports; scheduling meetings and appointments; updating information on producers; tracking all submissions and pitches; entering due dates for cuts; and maintaining production paperwork. The ideal candidate will have one year of experience working for a high-level executive in the TV or entertainment industry. The individual will be organized, be able to identify priorities, have a flexible mindset, be an effective communicator, and handle confidential information with discretion in a fast-paced environment. Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.

Requirements

• One year of experience working for a high-level executive in the TV or entertainment industry.
• Organized, able to identify priorities, have a flexible mindset, be an effective communicator, and handle confidential information with discretion in a fast-paced environment.
• Bachelor’s degree in a related field
• Previous entertainment agency or production experience
• Team player who operates in a fast-paced setting
• Understanding of how to prioritize and respond accordingly to changing business needs
• Excellent verbal and written communication and follow-up skills
• Proficiency in Microsoft Office Suite, Outlook, Advanced Excel, PowerPoint and Keynote
• Professional and friendly demeanor
• Demonstrated self-starter with the ability to organize and establish administrative procedures independently, draft correspondence and reports, and work under pressure
• Ability to handle confidential information and interact with high-level executives a must
• Office coverage requires extended work hours – must be available to work overtime

Nice To Haves

• 2+ years of experience as an Executive Assistant in Entertainment

Responsibilities

• Answer phones, route calls, take messages, and maintain detailed phone logs.
• Schedules and coordinates meetings and appointments
• Prepare and process expense reports.
• Manages and schedules domestic and international travel
• Tracks all creative submissions and pitches.
• Manages internal documents for the team and department.
• Maintains production paperwork.
• Performs various other duties, as required and assigned
• Specific duties include greeting guests in a friendly and professional manner, scheduling a heavy calendar, coordinating and maintaining appointments/meetings, maintaining files, booking travel arrangements/reservations, and coordinating all other special projects
• Create presentations and documents using PowerPoint, Keynote, and Google Sheets
• Act as liaison with other internal departments and external contacts to execute assignments and represent the President in a professional and efficient manner
• Keep current on Company projects, events, and issues, and provide updates to the supervisor
• Serve as a backup to other administrative assistants when necessary
• Assist with departmental projects and events as needed

Benefits

• medical/dental/vision
• insurance
• a 401(k) plan
• paid time off
• other benefits in accordance with applicable plan documents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level